Primary responsibilities include answering phones and directing calls, maintaining calendars, scheduling meetings/appointments, arranging domestic and international travel, preparing expense reports, maintaining communication with, and providing information to internal and external stakeholders.
JOB RESPONSIBILITIES
Provide high-level administrative support to Senior Executives, including managing correspondence, handling phone calls, and prioritizing meetings and tasks.
Coordinate and schedule meetings, appointments, and conferences, ensuring optimal use of executive time and resources.
Process and track expense reports for Senior Executives, ensuring accuracy, compliance with company policies, and timely reimbursement.
Handle all aspects of travel planning for executives, including booking flights, accommodations, ground transportation, and creating detailed itineraries.
Assist in planning and coordinating conferences, seminars, and other business events, including registration, logistics, and material preparation.
Arrange transportation services for guests as needed.
JOB QUALIFICATIONS
Bachelor's degree.
A minimum of 4 years' experience as Executive Assistant working with C-Suite or SVP level.
Proven experience as an executive assistant or in a similar administrative role supporting senior management.
Operated in a dual reporting structure.
Excellent organizational and time management skills, with the ability to prioritize tasks effectively.
Strong proficiency with MS Office Suite programs (MS Word, Excel, PowerPoint, and Outlook).
Possesses the ability to handle a multitude of projects simultaneously, including independent projects, and conflicting priorities as necessary.