Executive Assistant at Quest Financial in Atlanta, Georgia

Posted in Other about 15 hours ago.

Type: full-time





Job Description:

Primary responsibilities include answering phones and directing calls, maintaining calendars, scheduling meetings/appointments, arranging domestic and international travel, preparing expense reports, maintaining communication with, and providing information to internal and external stakeholders.

JOB RESPONSIBILITIES
  • Provide high-level administrative support to Senior Executives, including managing correspondence, handling phone calls, and prioritizing meetings and tasks.
  • Coordinate and schedule meetings, appointments, and conferences, ensuring optimal use of executive time and resources.
  • Process and track expense reports for Senior Executives, ensuring accuracy, compliance with company policies, and timely reimbursement.
  • Handle all aspects of travel planning for executives, including booking flights, accommodations, ground transportation, and creating detailed itineraries.
  • Assist in planning and coordinating conferences, seminars, and other business events, including registration, logistics, and material preparation.
  • Arrange transportation services for guests as needed.

JOB QUALIFICATIONS
  • Bachelor's degree.
  • A minimum of 4 years' experience as Executive Assistant working with C-Suite or SVP level.
  • Proven experience as an executive assistant or in a similar administrative role supporting senior management.
  • Operated in a dual reporting structure.
  • Excellent organizational and time management skills, with the ability to prioritize tasks effectively.
  • Strong proficiency with MS Office Suite programs (MS Word, Excel, PowerPoint, and Outlook).
  • Possesses the ability to handle a multitude of projects simultaneously, including independent projects, and conflicting priorities as necessary.

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