Administrative Assistant at Visium Resources, Inc. in Altamonte Springs, Florida

Posted in Other 1 day ago.

Type: full-time





Job Description:

11247

Introduction

Visium Resources has been asked to identify qualified candidates for this Administrative Specialist position. This position is a contract to direct opportunity which is expected to be on-site in Altamonte Springs, FL for a duration of 3 months to perm.

The Administrative Specialist will be assisting the international recruitment team and immigration coordinators. Fast-paced environment. Must be willing to adapt quickly and prioritize requests with little to no supervision. Has to be open to asking questions and working as a team player to accomplish task.
  • Supports department leadership and staff through performance of administrative functions including telephone and receptionist duties for the office, project support, meeting and event planning, travel arrangements, etc.
  • Actively participates in outstanding customer service and accepts responsibility in maintaining relationships that are equally respectful to all.

Principal Duties and Job Responsibilities:

Demonstrates, through Behavior, Company core values of Integrity, Compassion, Balance, Excellence, Stewardship, and Teamwork.
  • Provides administrative support to Leadership team and staff.
  • Assists with and/or manages calendars.
  • Manages daily issues and provides project oversight as requested.
  • Greets visitors and assists them as needed.
  • Answers incoming calls, routes to appropriate personnel, records messages and retrieves all voicemails.
  • Opens and sorts all office mail. Routes outgoing mail. Acknowledges receipt of packages and special deliveries for office.
  • Organizes meetings, orders meals and reserves location for meetings.
  • Prepares meeting materials revise and proofread for accuracy prior to distribution.
  • Composes drafts for weekly agendas and other documents as requested.
  • Composes and edits letters, memos, and other correspondence.
  • Maintains filing system.
  • Coordinates travel arrangements: lodging, flight, transportation, event registration, etc.
  • Prepares expense reports. Tracks vendor payments, monitors check distribution and maintains detailed records.
  • Prepares payment for incoming invoices, subscriptions, supply orders, etc.
  • Creates PowerPoint presentations, spreadsheets as needed for various projects or events.
  • May assist with contract matters and employee-HR related functions.
  • Participates in project oversight/management as requested.

Knowledge and Skills Required:
  • Computer skills: MS Office Suite (Outlook, Word, Excel, Publisher, PowerPoint, etc.), Internet and other research tools, word-processing and databases
  • Filing skills
  • Knowledge of office equipment use: such as fax, copier, printer, scanner, binding machine, blackberry, LCD monitors, multi-line phone system, etc.
  • Ability to easily grasp complex situations, work independently and as a team member, as well as accept direction
  • Ability to communicate appropriately with all levels of staff and guests
  • Ability to pass standard clerical skills test

Knowledge and Skills Preferred:
  • Ability to excel in deadline-driven, high-volume environments
  • Knowledge and use of Hospital mainframes and other resources

Education and Experience Required:
  • 3 years of experience in office/secretarial work, OR associate's degree in secretarial science or business AND 1 year of experience in office/secretarial work

Education and Experience Preferred:
  • 4 years of secretarial experience in fast-paced environment
  • Associate's degree in secretarial science or business

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