We are supporting a marketing agency to find a dedicated Executive Assistant to support the CEO. This is a hybrid, direct hire position
If you are interested and meet the below qualifications, please submit a copy of your resume for immediate consideration.
Responsibilities:
Provide administrative support including inbox and calendar management, drafting correspondence, scheduling appointments/meetings, making travel arrangements, and reconciling expenses
Field and address calls, emails, messages, and inquiries in a timely manner on behalf of the Executive, triaging appropriately
Schedule and prepare for internal and external calls/meetings, providing relevant agendas, documents, materials when necessary
Assist with organizing offsite and onsite events and ordering supplies
Serve as a liaison and resource to others across teams and various levels of the company
Oversee ad hoc projects for various departments and levels of staff
Process expense reports, review financial documents, and assist with month-end close using internal databases as needed
Qualifications:
4-6 years of experience providing direct administrative support to one or more Executives
Experience effectively communicating and collaborating with upper-level management
Ability to organize and prioritize multiple tasks and meet deadlines in a fast-paced environment
Exceptional professional writing skills
Advanced proficiency with Microsoft Office programs
Must be organized, level-headed, and able to manage multiple tasks/projects according to urgency