RHM Real Estate Group is seeking a dynamic and skilled Facilities Manager to join our team in Columbus, OH! As one of Cleveland's largest third-party multifamily property management and real estate development firms, we specialize in both market rate and affordable housing, building strong and trusted relationships with owners, partners, and employees-a cornerstone of our growth and success. This role offers an exciting opportunity to lead the facilities management of properties, ensuring they meet the highest standards of functionality, safety, and quality. The Facilities Manager will oversee building systems, vendor relationships, preventative maintenance plans, major repairs, and construction projects while playing a key role in budget management and emergency response coordination. If you're passionate about hands-on facility management and eager to make a meaningful impact within a collaborative and forward-thinking team, we want to hear from you!
RESPONSIBILITIES
Must be familiar with the location and have working knowledge of all building mechanical, electrical, HVAC, plumbing, life safety, fire protection and security systems to ensure proper operations and be able to act upon any conditions that are out of the ordinary.
Ensure maintenance staff has working knowledge of building operational systems to include but not limited to plumbing, electrical, mechanical, and other facility maintenance work to ensure proper building operations and preventative maintenance is conducted.
Oversee any major Asset repairs needed when relating to roofs, façade repairs, parking lot repairs/sealcoating, etc.
Ensure that preventative maintenance plans are in place, as needed, for each Asset
Manage all vendor relationships inclusive of contract management, negotiations of rates of service, renewals, approvals and quality control of budget and services
Involved in any contract repairs over a certain dollar amount, determined by Regional Manager, to ensure that the proper vendor and technique is being utilized to perform the repair at an appropriate cost.
Involved in service contract negotiations for all major mechanicals.
Manage all construction projects and renovations effectively within budgetary guidelines, monitoring costs and ensuring quality completion of projects.
Perform site audits by walking all property common areas and ensure general maintenance is being performed where needed in conjunction with Regional Manager.
Assist Regional Manager with the preparation of REAC inspections where applicable.
As needed conduct inspection of work carried out to ensure highest standards maintenance, take corrective actions if necessary.
Communication with ownership, when necessary, in relation to Asset improvements and/or repairs needed and property operations in coordination with Regional Manager.
Meet with ownership/agents as needed.
Work in coordination with Regional Manager on Asset Inspections from ownership, bank, city, fire, insurance company, etc.
Perform Inspections for all the above.
Recommend physical and capital improvements if needed or requested.
Work in coordination with Regional Manager regarding property emergencies such as fire, flood, and storm damage.
Involved in emergency cleanup and dispatching roaming techs/contractors as needed.
Remain on call to property and staff in case of emergency; advise owners timely.
Work with insurance companies and adjusters on claims process.
Work in conjunction with all appropriate agencies to ensure proper emergency protocols/procedures are followed.
Involved in Annual budget review & adjustments needed.
Manage all areas of responsibility effectively within budgetary guidelines by monitoring and controlling costs and ensuring quality completion of budgeted projects.
Onboarding of new vendors.
Communication with current vendors regarding product/services and price negotiations.
All regular services should be revisited annually regarding price changes (such as painting, flooring, cleaning, etc.).
Maintain incident reports and litigation documents. Forward to appropriate parties.
Communicate effectively with all property staff needed.
Other duties as assigned.
REQUIREMENTS
A minimum of 5 years supervisory experience in the property management industry.
Strong working knowledge of building mechanical, electrical, HVAC, plumbing, fire protection and security systems.
Excellent leadership and customer service abilities.
Work under limited supervision with some travel required.
Microsoft Office with knowledge of property management software such as Yardi or similar.
Strong written and oral communication skills.
Share RHM's core values: Teamwork, Loyalty, Will-to-Win, and Be a Good Person.
BENEFITS
Medical, dental, vision, and other ancillary plans
100% employer-paid life insurance policy and long-term disability coverage
401k participation after 1 year, with employer matching
Paid time off, holidays, and PTO to support work-life balance
Schedule: Full-time, Monday - Friday
Ability to commute/relocate:
Reliably commute or planning to relocate before starting work
US work authorization (Required)
Work Location: multiple sites
WhyBuildYourCareer with RHM Real Estate Group?
At RHM Real Estate Group, we are a dynamic and rapidly growing real estate firm that invests, develops, and manages multi-family and commercial properties. Our diverse portfolio includes both market-rate and affordable housing, as well as commercial real estate. We are dedicated to fostering a culture of teamwork, integrity, and commitment. Our core values-teamwork, will to win, be a good person, and loyalty-guide everything we do. You will have the opportunity to collaborate with professionals from various teams, including operations, facilities management, accounting, human resources, and compliance, all working together to ensure success. We offer competitive wages, robust benefits, and a clear path for growth. If you're looking for a company where you can grow, contribute, and thrive, RHM Real Estate Group is the place for you.