Administrative Assistant - Coconut Grove, Miami Private Equity Firm - $60k- $80k + B
About the Firm:
Founded in the 1980s, this growing private equity firm recently established its Miami branch office and is now expanding its administrative support. This new Administrative Assistant role is critical to ensuring a smoothly run office and efficient support as the Miami team continues to grow.
Role Overview:
Reporting to a Senior Executive Assistant/Office Manager, this administrative support professional will work closely with a diverse team of Partners, VPs, and Associates providing critical support in both daily operations and administrative tasks. This role will primarily sit at "reception", although this is not your stereotypical receptionist position - you won't be fielding calls and notes all day. Think of this role as the face of the office - a friendly personality that will greet guests and executives when necessary.
The ideal candidate is adaptable and willing to take on tasks of any size, can handle fluctuating workloads as office activity levels change throughout the year, and is comfortable in an environment with varying levels of foot traffic.
This position offers quality of life hours (9a-5p) and the flexibility to work from home on select Fridays during the slower times of the year.
Responsibilities:
Serve as the welcoming face of the office, greeting guests and executives warmly, and ensuring a positive first impression.
Assist the Senior Executive Assistant/Office Manager with various administrative tasks to support Partners, VPs, and Associates.
Handle expense reporting, using Concur.
Maintain a well-organized office environment by managing supplies, keeping common areas tidy, and coordinating catering or lunch orders as needed.
Set up conference rooms for meetings, track bookings on the office calendar, and assist with any required meeting materials or technology setup.
Coordinate visitor access with building security and ensure smooth entry processes.
Act as a liaison with IT to address minor tech issues or escalate problems as needed.
Adapt to changing workloads and office activity levels throughout the year, ensuring smooth operations during both busy and quiet periods.
Qualifications:
1+ years of administrative experience supporting the day to day operations of an office and exposure to supporting executives.
Able to handle fluctuating work volume and comfortable working in an office that varies in activity throughout the year (busier in winter, quieter in summer).
Comfortable working independently in a smaller office environment, often with fewer than five people present during the summer months.
Confident communicator who can professionally engage with executives, guests and internal team members.
Proficient in using office software; experience with Concur is a plus.
Brings positive energy to the office, maintains a professional demeanor, and is highly reliable.
Bilingual: Fluency in Spanish is a plus, though not required.
Base Salary: $60k- $80k plus bonus, 401k (with match) and additional benefits/perks.
The above salary range represents Advice's good faith and reasonable estimate of the possible base compensation range at the time of posting and is not reflective of the total compensation package, which may also include benefits, equity and other non-cash incentives.
Please send your resume for immediate consideration to: bsedita@adviceny.com
If this particular role isn't the ideal fit, please feel free to forward your resume to the email above to explore other available opportunities. Please also feel free to share this posting with anyone in your network who might be open to learning more. Referrals are always appreciated!
Advice Personnel
*Celebrating 40 years as New York's trusted boutique executive recruiting & staffing firm