Office Administrator at Insight Global in Antioch, California

Posted in Other about 15 hours ago.

Type: full-time





Job Description:

This Office Administrator will support a large corporate office in the Antioch, CA area. This person will perform administrative duties as well as reception duties, sitting at the front-desk of the office suite. This is a long-term permanent contract-to-hire position that will begin as a contract and is intended to convert to direct employment after 6-12 months. This office has also recently gone through a move to a new building/office location, so help with organization following the move can be expected. Other duties include:

- Greet any visitors including stakeholders and global executives as the first face they see coming into the office suite

- Ensure proper security access to visitors

- Handle any deliveries

- Supplies and inventory management, for example ordering supplies and snacks and organizing them in the office appropriately

- Facilities support, for example calling a plumber or repairman as needed

- Support for AP processes (AP duties not included, but they will prepare AP info to go to a third party finance team to prevent AP rejections)

- Preparing the office, catering, conference rooms etc. for visits from Executives

- Support organization and documentation for a fleet of about 14 vehicles

- Coordinate with security and IT for key card access for any new hires

- Any other ad hoc administrative support duties that arise

Pay will vary based upon individuals' relevant experience and background across a range of $60,000-$70,000 annually. Benefits include health, dental, vision, and 401K.

Minimum Requirements:
  • 3+ years of experience working as an office administrator or office manager or similar role
  • Must have experience as an administrator for a large corporate office environment, rather than a small office
  • Experience interfacing with all corporate levels of employees including executives
  • Experience supporting an office as an entity, rather than an individual or small group in a strictly executive admin role for example
  • Experience supporting facilities maintenance for the office
  • Experience with AR and expenses
  • Experience with Microsoft Teams
  • Experience using Oracle is preferred but not required Oracle

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