Our client, a dynamic consulting and legal firm, is seeking an executive assistant to strategically support a managing partner in their East Bay Office. The ideal candidate for this position is someone who can use good judgment and be proactive to take the next step when needed to ensure workflow remains consistent.
Schedule: The role is 1 day in the office and 4 days work from home.
Responsibilities
Provide superior and strategic support to Partner including managing multiple calendars and scheduling both internal and external meetings
Coordinate and book both domestic and international travel arrangements, including flights, hotels, and visa requirements as needed
Light Administrative support to additional team members
Light personal assistant duties as needed to ensure optimization of time
Maintain and coordinate board meeting schedules
Interface with both internal and external stakeholders
Perform expense reports
Manage projects and ad hoc duties as required
Qualifications
Bachelor's degree highly preferred or relevant experience supporting a partner in a high level strategic administrative role
9+ years of experience in administrative support
Strategic thinker and high EQ
Experience in financial services environment preferred
Proficient in Microsoft Office suite
Excellent written and verbal communication skills
Experience in managing multiple priorities, administrative coordination, and logistics
Well-organized, detail-oriented, ability to multi-task with great follow-up skills
Please submit your resume to apply.
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