Prestigious Law Firm is seeking a Receptionist for a 12-week assignment. The position is 5 days in office with the hours being 9:00 am to 5:30 pm, a 37.5 hour work week. The responsibilities include answering phones, greeting guests, setting up visitors with security, restocking the snacks in the kitchen area, possibly ordering and/or picking up lunch and any other projects as needed.
KEY RESPONSIBILITIES of this role include, but are not limited to:
Maintain a professional and welcoming reception service for internal and external personnel;
Professionally and promptly answer phones, take messages, and redirect calls to appropriate person or voicemail;
Organize and liaise with couriers regarding mail to be sent to and from office;
Housekeeping - including tasks to ensure cleanliness, tidiness and sufficient stock levels for supplies in kitchen, general office, meeting rooms, copy, and supply rooms;
General office organization;
Book meeting/conference rooms and arrange catering when required, including organizing and planning the delivery of a weekly lunch and a monthly celebration with desserts for employees;
Process daily mail - incoming and outgoing;
Purchase office and kitchen supplies;
Liaise with building maintenance when required;
Make hotel and travel reservations when necessary;
Safety Monitor for building emergency and safety drills;
Main contact for parking validations;
Physical file creation and set up (when needed);
Document filing in physical folders (when needed);
Conflict of Interest checks, when needed;
General administrative assistance when required.
Assist Firm Administrator in ad hoc and one-off tasks and projects.
KEY COMPETENCIES:
Comprehensive understanding of company policies, procedures and processes;
Maintains confidentiality;
Establishes and maintains interpersonal relationships and promotes a positive work environment;
Methodical approach to work, with a strong focus on teamwork, organizational ability, communication, accuracy, and pride in the quality of work.