Seeking tech-savvy Executive Assistant/Office Manager in San Diego, CA (onsite, full-time).
Requirements:
Proven experience (minimum 7 years) as an Executive Assistant/Office Manager
Must be extremely tech-savvy in all Microsoft Office Suite software (Word, Excel, PowerPoint, Outlook), QuickBooks Online, and other relevant applications and overall tech savvy with phones, email accounts, etc.
Strong organizational, time-management, and communication skills.
Attention to detail and ability to handle confidential information with discretion.
Bachelor's degree or equivalent experience preferred but not required.
Duties include but are not limited to:
Oversee daily office activities.
Maintain inventory of office supplies and place orders as necessary.
Coordinate maintenance and repairs for office equipment and facilities.
Provide high-level administrative support to the Executive, including scheduling meetings, managing calendars, and handling correspondence.
Prepare and distribute memos, letters, reports, and other documents.
Assist in preparing PowerPoint presentations and documents for meetings.
Utilize QuickBooks Online expertise to manage bookkeeping needs.
Process payments and conduct office accounts payable functions.
Perform bank statement reconciliations and ensure accuracy in financial records.
Demonstrated proficiency in Microsoft Office Suite for document creation, data analysis, and communication.
Assist in the preparation and submission of expense reports, ensuring accuracy and adherence to company policies.
Salary will depend on experience, education and skillset, $60-85,000 per year including bonus.