3-month freelance Executive Assistant is needed to start January 13, 2025.
RESPONSIBILITIES:
Calendar Management • Direct support to CEO and Partner managing daily calendars scheduling meetings and travel arrangements. • Organize meetings including reserving the conference room, sending meeting invitations, placing catering requests, etc. on behalf of all departments. • Prepare and maintain all agency activity calendar amongst 4 offices. • Manage master outlook global activity calendar.
Travel and Financial Coordination • Prepare expense reports for CEO and Partner, Media Relations. • Book and manage travel arrangements as needed for CEO and Partner. (flights, hotels). • Manage Media Relations Events and Project Budgets in alignment with Finance protocol.
Communication • Manage all agency news and general department communications and follow up. • Train new employees in agency procedures and policies. • Serve as liaison to the Agency's other offices and departments.
General Administration • Maintain various organization-wide documents. • Manage subscription accounts with oversight from Director of Operations. • Assist Facilities Manager with various office facilities projects as needed. • Support ad hoc project requests.
REQUIREMENTS:
A bachelor's degree and a MINIMUM of 5 years of previous administrative assistant experience supporting a senior level executive. Ability to handle sensitive information with integrity and confidentiality. Coordinator experience a plus.
An understanding of the fashion and lifestyle spaces and a curiosity for current trends and industry news.
QUALIFICATIONS: • Strong verbal and written communication skills. • Strong time management skills, flexibility, and ability to multitask. • Detail oriented and ability to follow through. • A self-starter who can work independently and with teams. • Committed, conscientious, and reliable. • Proficient in Microsoft Office Suite: Outlook, Teams, Word, Excel and PowerPoint, OneDrive, SharePoint, Adobe.