We have a client in San Francisco, CA seeking a temporary Receptionist to support some holiday coverage!
This is ONLY temp and would need to work the following days:
Dec 23rd, Dec 26th, 27th, 30th, 31th only
Pay is $28/hr
Hours are 8:30am-5pm daily with a 30 min lunch
This role would be sitting at a busy front desk and would need to juggle visitors along with doing other related work.
Responsibilities
Direct incoming calls and communications
Meet and greet clients, visitors and all levels of staff
Support guest needs, e.g. on-site parking during meetings, transportation arrangements
Coordinate conference room assignments for meetings and presentations
Maintain and oversee office appearance and organization: conference rooms, receptionist area, supply rooms, and general office areas
Order meals for business meetings
Order office supplies
Interact and follow up with building personnel, including building superintendent and janitorial service, as well as office vendors to ensure timely repair and maintenance of facilities
Keep petty cash box for miscellaneous expenses and reconcile monthly
Handle incoming and outgoing mail and courier deliveries, including Certified Mail, FedEx and UPS
Provide general administrative support to the investment team
Oversee and maintain the investment teams' calendar; schedule meetings, appointments, calls, travel (international & domestic), and conferences; create itineraries and agendas
Prepare expense reports for the investment team
Assist in the preparation of materials for meetings and presentations
Assist with other related clerical duties such as scanning, photocopying, faxing and filing documents
Assist in organizing special events
Reconcile credit card statement
Draft letters, memorandums, and proofread when needed
Provide back-up support to the Administrative Assistant
Requirements
Associate's degree or two years of related experience; college degree strongly preferred
Advanced proficiency in Microsoft Office Suite
Professional appearance
Strong ability to multi-task and adeptness at managing time
Excellent verbal and written communication skills
Client service oriented
Maintain flexibility and adaptability as assignments or support roles change with the Firm's needs
Take initiative for the Firm's needs within the scope of duties
Must be team oriented and able to work collaboratively with Administrative team and all personnel
Act as the go-to person for the office
Take initiative to improve work efficiency and the work environment