Executive Assistant at Vaco in Nashville, Tennessee

Posted in Other about 15 hours ago.

Type: full-time





Job Description:

Our client located in Nashville, TN area is seeking an Executive Assistant to join their team. This is an excellent opportunity for someone looking to grow their career and join a professional team in the finance industry.
The Executive Assistant is a direct hire opportunity, with an in-office schedule. The hours for this opportunity are 8:30 - 5:30 pm.

Responsibilities:
  • Heavy scheduling/calendar management for leadership
  • Coordinating internal and external communications
  • Managing travel arrangements for Executives
  • Scheduling meetings, preparing agendas and presentations, and taking meeting minutes
  • Managing phone calls and emails
  • Act as a point of contact for clients
  • Managing client gifts
  • Office management including managing vendors, ordering office supplies, and managing catered lunches
  • Meeting and event planning

Qualifications:

  • 2-5 years of experience in an EA or administrative capacity
  • Bachelor's degree required
  • Background in finance is a plus, not required
  • Must be comfortable working in a small team environment
  • Must have extremely strong grammar skills
  • Must maintain confidentiality
  • Experience in Wealthbox ideal, but not required
  • Proficiency in Microsoft Suite (Word, Excel, PowerPoint, Teams)
  • Must be okay with a fully in-office schedule M-F 8:30 - 5:30 near downtown Nashville

Job Title: Executive Assistant
Location: Fully in-office in Nashville

Desired Skills and Experience
- 2-5 years of experience in an EA or administrative capacity
- Bachelor's degree required
- Background in finance is a plus, not required
- Must be comfortable working in a small team environment
- Must have extremely strong grammar skills
- Must maintain confidentiality
- Experience in Wealthbox ideal, but not required
- Proficiency in Microsoft Suite (Word, Excel, PowerPoint, Teams)
- Must be okay with a fully in-office schedule M-F 8:30 - 5:30 near downtown Nashville
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