We are seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative support to the President/CEO and the broader team. This role is essential in ensuring efficiency and professionalism across the organization, requiring a detail-oriented individual adept at multitasking in a dynamic environment.
Key Responsibilities
Manage daily schedules, coordinate appointments, and organize meetings to maximize time efficiency.
Prepare, review, and manage correspondence, reports, presentations, and other deliverables with precision.
Handle travel arrangements, including bookings, itineraries, and expense reporting.
Provide event planning support, including organizing staff gatherings, strategic planning sessions, and catered meetings.
Serve as a key point of contact for internal and external communications, ensuring timely and effective interactions.
Assist with office operations, such as answering phones, inventory management, conference room arrangements, and maintaining a professional workspace.
Welcome and direct visitors, clients, and candidates, ensuring a positive experience.
Take ownership of special projects, tracking deadlines, gathering data, and providing updates.
Participate in meetings by organizing, documenting, and distributing key information.
Support the office with general administrative tasks, maintaining organization and workflow.
Qualifications
Proven experience as an Executive Assistant or similar role supporting senior executives for at least five years.
Exceptional organizational and time management skills, with a proven ability to multitask.
Superior oral and written communication skills, with a strong focus on client service.
Proficiency in Microsoft Office Suite, particularly Word, Excel, PowerPoint, and Outlook.
Discretion and professionalism in handling confidential information.
High school diploma or GED required; higher education or college coursework preferred.
Strong interpersonal skills with the ability to exercise independent judgment and initiative.
Ability and experience in a fast-paced environment
Experience in putting presentation materials together.
Work Environment
This position requires regular onsite working hours, preferably from 7:30 AM to 5:00 PM. The role offers the opportunity to work closely with leadership and contribute significantly to the organization's success.
This is a dynamic role suited for someone eager to enhance office productivity, support executive leadership, and engage in meaningful organizational growth.