A client of Insight Global's is seeking an Administrative Assistant to join a leading technological company specializing in systems integration.
Day-to-day tasks include:
*Maintaining Accounts Payable Balances:
Verify and enter Purchase Order, subcontracts, and Invoices into Navision.
Verify Job cost allocations.
Interaction with vendors to update account balances, request credits, and/or required paperwork, such as waivers, W9's, Certificates of insurance, etc.
Interaction with Project Managers, Engineers and Warehouse personnel to confirm invoices for accuracy.
Assist with Amex reconciliations.
*General Office Maintenance:
Cover reception area during business hours.
Receive and provide general support to visitors.
Exhibits polite and professional communication in person, phone, e-mail, and postal mail.
Answer and direct phone calls.
Coordinate shipment of supplies.
General office purchases for both Orlando offices.
Maintain organized inner office procedures.
Submit and reconcile expense reports.
Draft and document any necessary documents.
Document all incoming and outgoing correspondence.
Respond to inquiries as required.
Assist in the preparation of invoices and reports.
Assist with collecting employee paperwork such as timesheets, HR Onboarding docs, updating bulletin board etc. based on instructions from HR Dept.
Makes travel arrangements for staff such as booking flights, cars, and hotel or restaurant reservations.
Additional tasks may be assigned by superiors from time to time depending on business demands.
Must Haves:
Experience working in either Construction or Engineering firms
Experience with Accounts Payable / Administrative tasks
Exact compensation may vary based on several factors, including skills, experience, and education.
Benefit packages for this role include: healthcare insurance offerings and paid leave as provided by applicable law.