ESC's premier healthcare client is seeking an Executive Assistant to join their organization working onsite in Green Bay, WI. The role works M-F 8am-4:30pm and starts as a contract opportunity affording long-term potential for a top performer. This role performs diversified administrative and secretarial duties for multiple executives and/or senior vice presidents using independent judgment and action.
Major Responsibilities:
Schedule Coordination:
Manage travel arrangements and expense reports.
Schedule and prioritize meetings.
Organize meeting logistics (catering, agendas, etc.).
Administrative Support:
Prepare and summarize data for reports.
Route inquiries and respond to correspondence.
Follow up on calls and messages.
Operations Support:
Draft and compose correspondence.
Provide background information for supervisors.
Prepare reports, presentations, and materials.
Correspondence Management:
Handle letters, calls, and inquiries.
Sort and route mail.
Assist associates and resolve complaints.
File Maintenance:
Maintain and organize records.
Create and manage filing systems.
Qualifications:
7 years of secretarial experience with at least 5 years in an executive or senior level secretarial position.
High School Diploma.
Typing speed: 60+ WPM (preferred).
Proficiency in shorthand/Dictaphone and basic computer skills.
Skilled in word processing, spreadsheets, and presentation software.
Ability to independently prioritize and manage multiple requests.
Capacity to work under stress with professionalism, tact, and discretion.