Join a top-tier professional services firm where you'll play a key role in supporting the executive administrative team and ensuring seamless day-to-day operations. In this role, you'll manage intricate calendars, coordinate meetings, and arrange travel logistics. You'll also act as a point of contact between executives and stakeholders, draft and edit communications, and prepare detailed reports and presentations.
This is a fantastic opportunity to grow your skills within a prestigious organization, with great benefits and perks. This temporary-to-hire position offers a pathway to long-term success.
Responsibilities
Manage and coordinate complex schedules, including meetings, appointments, and travel plans.
Serve as the main liaison between the executive administrative team and internal/external stakeholders, efficiently managing and prioritizing communications.
Prepare and organize materials for meetings, including creating agendas, presentations, and taking minutes.
Arrange comprehensive travel plans, ensuring seamless logistics for both domestic and international trips.
Draft, review, and edit correspondence, reports, and presentations with precision and professionalism.
Oversee expense reports, budgeting, and reimbursement processes with accuracy and timeliness.
Support the planning and execution of special projects, ensuring timely completion and achievement of objectives.
Maintain an organized office, managing supplies, and files, and ensuring office equipment functions properly.
Schedule and confirm appointments, ensuring calendars are up to date.
Answer and direct phone calls, emails, and other communications in a professional manner.
Greet and assist visitors, ensuring a positive and welcoming experience.
Handle data entry and maintain accurate records of key information.
Coordinate catering and room setup for meetings and events.
Assist with routine office tasks such as photocopying, scanning, and filing documents.
Ideal Experience
Bachelor's degree required with 3+ years of experience.
Highly self-motivated and directed
Solid analytical and communication skills
Strong attention to detail and excellent organizational skills
Ability to effectively multi-task, prioritize, and execute tasks in a high-pressure environment
Experience working in a team-oriented, collaborative environment
Strong technology skills (intermediate Microsoft Excel and PowerPoint skills preferred)
The Larko Group is a premier Staffing & Recruiting firm based in Chicago, with a nationwide reach, for Direct Hire, Temporary-to-Hire, and Temporary/Project jobs. We specialize in Executive Assistant, Administrative Assistant, Personal Assistant, Chief of Staff, Office Manager, Receptionist, General Office, General Labor (warehouse), Event Support, Project Management, and Customer Service.