The Greenwich, CT office of a global private investment firm is looking for an Adminstrative Assistant to support the CFO. They are looking for a smart, go-getter with 1-5 years of administrative experience after graduating college. The hours are 9-5 and, in addition to traditional admin work, there will also be a good deal of ad hoc projects, as needed.
RESPONSIBILITIES
Maintenance and management of calendars utilizing Microsoft Outlook;
Answer all phone calls in a professional manner, take messages or assist directly when appropriate;
Coordination of internal and external meetings to include room reservation, equipment set-up, and meeting material preparation (presentations, agendas and any other required documents);
General administrative support including creating, maintaining, and editing documents, spreadsheets and presentations;
Process expense reports in Concur ensuring compliance with the Travel & Expense Policy;
Distribute daily mail to appropriate team members;
Arrange all travel for executives including flights, hotels, car rentals, and car services through the Amex travel desk;
Track team PTO and Sick days;
Ad-hoc assignments as requested.
QUALIFICATIONS
Minimum 3 years of senior level admin experience;
Bachelor's Degree strongly preferred
Strong organizational skills, attention to detail is crucial
Proficiency in Word, PowerPoint, and Excel
Excellent research, writing, and communication skills
Excellent time management, organizational and interpersonal skills;
Resourceful, well organized, highly dependable, efficient and detail oriented;
Hands-on problem solver;
Must be able to handle confidential information with the appropriate level of discretion;