Location: Minneapolis (In-Office Five Days Per Week)
Salary: $60,000- $80,000
Company Background
Job Overview
The Office Assistant plays a key role in our day-to-day operations and administrative support in our Minneapolis office. An integral part of the team, the Office Assistant, is the first to greet employees and clients that visit our office. They will assist in administrative tasks, maintain office supplies, liaise with vendors and complete additional ad hoc projects.
Key Responsibilities
Greet clients and visitors
Ensure reception area is presentable, along with other areas of the office
Receive, sort and distribute packages and mail
Send out packages via FEDEX or US Mail upon request
Manage and restock all kitchen and office supplies as needed
Perform administrative duties such as filing, printing, scanning
Partner with IT vendor to troubleshoot technology issues
Liaise with vendors (i.e. maintenance staff, cleaning crew, building security, etc.)
Manage catering requests for office as needed
Prepare and submit all expense reports using Concur
Prep conference rooms for client or interview meetings (water, coffee etc.)
Assist with the new employee onboarding and offboarding via desk set-up/clean out, tech set up, key card creation, new employee tours, etc.
Assist remote EA within person client meetings or interviews
Work with building management for any office related requests including inquiries related to heating and air conditioning, lighting, and trash collection
Qualifications
Prior experience as a receptionist or office assistant preferred
Proficient in Microsoft Office 365
Hands-on experience with office equipment (e.g. fax machines and printers)
Professional attitude
Strong written and verbal communication skills
Excellent organizational skills and attention to detail
Strong multitasking and time-management skills, with the ability to prioritize tasks