This is a great opportunity for an Administrative Assistant with 2+ years of experience who would like to continue gaining administrative and executive support experience. We are looking for a mature-minded and dedicated individual who can be proactive on a daily basis.
Local candidates to the New Brunswick area will be the best fit due to travel and parking restrictions. Apply today for consideration!
Responsibilities:
Act as the office receptionist, greeting and directing visitors and applicants professionally.
Answer and transfer calls, forward messages, provide information, and maintain a log of routine inquiries.
Manage calendars, schedule appointments and meetings, and coordinate events.
Ensure office common areas and kitchen are clean, including running and emptying the dishwasher daily.
Monitor, order, and distribute office supplies.
Handle incoming and outgoing mail distribution.
Prepare letters, memos, forms, reports, and other documents as needed.
Copy, organize, and file records for office activities.
Maintain manual and electronic filing systems.
Provide support to executives, assisting with various requests in a collaborative and resourceful manner.
Schedule and coordinate meetings and conference calls, preparing related materials and correspondence.
Arrange domestic and complex international travel and accommodations.
Process expense reports, including currency conversions, vendor invoices, and reconciliations.