Innovation allows an organization to make the most of every dollar spent. At Virginia's Community Colleges System (VCCS), our compelling mission, our ambitious strategic plan and our fiscal realities challenge us to ensure that community college resources are maximized for the priority of student success and credential completion.
Nestled between the Blue Ridge and Appalachian Mountains, the VCCS Shared Services Center is centrally located to all 23 colleges in the VCCS, 43 miles from Blacksburg, VA, and a four hour drive from Washington, D.C. A vital part of the ever-growing Roanoke Valley, Daleville is a haven for tourists and residents alike. Within an hour's drive are the breathtaking Smith Mountain Lake, world-famous Appalachian Trail, and many other outdoor activities, including golfing, biking, and hiking. The thriving Historic City Market in downtown Roanoke and the Daleville Town Center and Performance Pavilion also host farmers markets, community and cultural events, and festivals throughout the year.
The VCCS Shared Services Center is an innovation strategy to advance the priority of student success, reduce the administrative burden on individual colleges, consolidate transaction-based functions, create economies of scale and improve backroom process efficiency. This work allows the VCCS to better focus resources on the students - helping them start their educational journeys, persist, and succeed.
Purpose of Position:
Provides leadership, direction, and supervision of a staff responsible for all aspects of the accounts payable process for the 23 VCCS colleges, System Office, and Shared Services Center. In addition, the Finance Operations Line Supervisor is responsible for:
Ensuring Finance staff are complying with VCCS Shared Services Center policies, the Prompt Payment Act, and the Commonwealth Accounting Policies and Procedures (CAPP) manual
Maintaining proper internal controls to ensure accuracy of financial records
Ensuring Finance staff maintain vendor files in accordance with the Department of Accounts (DOA) and VCCS SSC policies, including identification and related requirements for 1099 vendors
Maintaining open and responsive communication with customers
Collaboratively working with SSC functional managers to ensure the colleges' and System Office's requirements are met
Ensuring SSC staff reconciles Small Purchase Charge Cards (SPCC) on a monthly basis in accordance with VCCS SSC and CAPP manual policies
Supporting compliance procedures associated with regulatory authorities (e.g. Auditor of Public Accounts, VCCS Internal Audit, and the Department of Accounts)
Providing training to the colleges and System Office to educate necessary personnel on Finance policies and procedures
Enforce compliance with internal controls
Required KSAs:
Ability to operationalize agency goals, objectives, and strategies
Demonstrated understanding and successful application of process improvement techniques
Extensive expertise in complex accounts payable transactions
Ability to develop staff knowledge, skills, and abilities
Ability to exercise sound judgment, take initiative, handle multiple competing priorities, solve problems, and attend to detail while maintaining a big-picture perspective
Ability to build working relationships to solve problems and achieve common goals
Ability to provide exceptional customer service to internal and external customers in a professional manner and to transfer those attributes to staff
Ability to work effectively and collaboratively in a team environment with matrix reporting relationships and multiple and diverse functional customers
Collaboratively work with SSC Operations Managers and other functional managers to ensure the colleges' and System Office's requirements are met.
Ability to express thoughts clearly verbally, in writing, and through presentations
Energetic, resourceful, and self-directed
Ability to maintain confidentiality
Willingness to stay on the forefront of accounts payable best practices
Ability to use the computer hardware and software required for the job, including word processing, database, and spreadsheet applications
Expertise in MS Office products and demonstrated expertise to perform data analysis using Excel and/or MS Access
Working knowledge of advanced bookkeeping practices and automated accounting software
Knowledge of accounts payable functions and auditing of regular vendor payments, lease payments, and other contractual payments
Knowledge of 1099 tax reporting
Extensive knowledge and expertise in interactive accounting systems and interpreting accounting reports
Knowledge of Finance internal control systems
Ability to work effectively with a wide range of constituencies in a diverse community
Minimum Qualifications:
Multiple years of high-volume Accounts Payable and/or Travel & Expense or equivalent experience
Extensive experience in effectively leading, supervising, and positively motivating a large staff
Experience leading and delegating daily operational tasks to maximize efficiency and ensure deadlines are met in multiple service areas
Experience using continuous improvement techniques
Experience with internal controls as it relates to accounts payable and travel and expense
Experience with a large, automated ERP system such as PeopleSoft, Oracle, or SAP
Experience with a document management system
Experience with Microsoft Outlook, Word, and Excel
Additional Considerations:
Experience in higher education and/or state government
Experience working with PeopleSoft, including the instances used for this role:
VCCS: Administrative Information System (AIS)
Commonwealth of Virginia: Cardinal
Administrative experience with a Travel & Expense System (e.g., Chrome River, Concur, etc.)
Experience writing and updating policies and procedures
Experience implementing automated system
Knowledge of the CAPP Manual and the Commonwealth of Virginia Prompt Payments statutes
Knowledge of the CAPP Manual Travel Regulations
Working knowledge of eVA
To view the full job posting and apply, go to: https://jobs.vccs.edu/postings/80042
Additional Information
Hybrid telework available!
Sponsorship will not be offered for this position.
Special Instructions to Applicants
In support of the Commonwealth's commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their Certificate of Disability (COD) provided by a Certified Rehabilitation Counselor within the Department for Aging & Rehabilitative Services (DARS). Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS to get their Certificate of Disability. If you need to get a Certificate of Disability, use this link: https://www.vadars.org/drs/cpid/PWContact.aspx , or call DARS at 800- 552-5019.
The selected candidate's offer is contingent upon the successful completion of a criminal background investigation, which may include: fingerprint checks, local agency checks, employment verification, verification of education, credit checks (relevant to employment). Additionally, selected candidates may be required to complete the Commonwealth's Statement of Economic Interest. For more information, please follow this link: http://ethics.dls.virginia.gov/
The Virginia Community College System, an EOE employer, welcomes applications from people of all backgrounds and recognizes the benefits of a diverse workforce. Therefore, the VCCS is committed to providing a work environment free of discrimination and harassment. Employment decisions are based on business needs, job requirements and individual qualifications. We prohibit discrimination and harassment on the basis of race, color, religion, sex, national origin, age, sexual orientation, mental or physical disabilities, political affiliation, veteran status, gender identity, or other non-merit factors.
The VCCS is an EOE and Affirmative Action Employer. In compliance with the Americans with Disabilities Acts (ADA and ADAAA), VCCS will provide, if requested, reasonable accommodation to applicants in need of access to the application, interviewing and selection processes.
VCCS uses E-Verify to check employee eligibility to work in the United States. You will be required to complete an I-9 form and provide documentation of your identity for employment purposes.