Administrative Programs Officer I at State of Nebraska in Lincoln, Nebraska

Job Description:

The work we do matters!




Hiring Agency:

Health & Human Services - Agency 25



Location:

Lincoln, NE



Hiring Rate:

$20.023



Job Posting:

JR2024-00011470 Administrative Programs Officer I (Open)



Applications No Longer Accepted On (If no date is displayed, job is posted as open until closed):



Job Description:

The Department and Health and Human Services Office of Economic Assistance is seeking a highly motivated individual to join their Team in the Administrative Programs Officer I position. This position serves as a coordinator or specialist for the agency's professional technical, business management or operational function. Positions at this level are typically assigned independent responsibility for a program or business operation involving extensive liaison, coordination, and interaction with employees and customers/clients of the employing agency, members/representatives of boards, commissions, councils or other governmental agencies or legislative contacts, community/professional associations and/or interest groups, and the public, requiring persuasion and motivation to achieve established goals and requirements through these individuals and organizations. Positions require in-depth program administrative knowledge to set goals and plans, produce agreements/settlements, resolve conflicts, and provide fiscal management.


The Administrative Programs Officer I will:

• Provide administrative support across multiple areas of the Office of Economic Assistance, including answering phone calls, receiving visitors and guests, processing mail, filing, and data entry.

• Prepare and modify documents, including correspondence, reports, drafts, memos, and emails for internal or external communications.

• Monitor correspondence and refers it to other staff for reply or collects background information and writes appropriate responses to ensure proper disposition of inquiries.

• Manage senior leadership calendars and schedule appointments.

• Schedule and organize activities such as meetings, travel, and department activities for senior leadership and agency staff.

• Assist senior leaders and staff with financial tasks, including monitoring and tracking expenses, gathering supporting documentation, and assisting in processing expense reimbursements.

• Maintain and track asset inventory and agency staffing throughout multiple offices across the state.

• Plan and coordinate special research and investigative assignments regarding functional and operational problems and issues to develop and recommend courses of action or corrective actions.

• Respond to requests for information and reports with extracted data from databases.

• Other administrative duties as assigned.

Hiring Rate: $20.023 per hour - non-exempt


Work Schedule: Monday - Friday, 8:00 AM - 5:00 PM


Dress Attire: Business Casual


Driving is required.



Requirements/Qualifications




Minimum Qualifications:Associate degree in public or business administration, accounting, or any discipline related to the work assigned. One year of experience in administrative, business management or technical support work including collecting and interpreting statistical, financial, program, or administrative data; or interpreting laws, rules, regulations, and processes. Experience may substitute for education on a year-for-year basis.



Preferred Qualifications:

• Administrative background and strong organizational skills.

• Four years of related experience in an office setting.

• Strong interpersonal and communication skills, both verbal and written.

• Proficient with the following: Microsoft Excel, Word, Access, and Outlook.

• Ability to work independently and multi-task.

Other:



Valid driver's license or the ability to provide independent authorized transportation.



Knowledge, Skills, and Abilities




Knowledge of: administration and management principles and practices; business operations including payroll, purchasing and inventory; research and administrative survey techniques; the principles and practices of budgeting, accounting, and fiscal control; personnel management practices; business computer and communication systems; departmental software programs/systems; technical processes and procedures; supervisory practices and techniques; work planning and organizing; federal and State laws and regulations that govern the work assigned.



Skill in: operation and maintenance of computer equipment and other office machines; using a variety of advisory and statistical data such as technical operating manuals, policies, procedures, financial and budgetary reports; prioritizing/organizing work; data analysis and problem solving.



Ability to: communicate in person, and by telephone, computer, email, and correspondence to exchange information and ideas and to promote agency needs, plans, and objectives; interpret policies, regulations, and other guidelines; interact with managers/employees of the employing agency, other governmental and organization representatives, and the public, to gain their cooperation and establish work relationships; conduct research activities and summarize technical data and conclusions into reports; study problem areas, analyze relevant data, and formulate alternative courses of action; interpret and apply directives and instructions pertinent to assigned work; apply management practices, theories, techniques and methodologies; learn the goals, policies, and operations of the employing agency related to assigned work; prepare various budget/financial/administrative reports using computer software applications.






Benefits



We offer a comprehensive package of pay, benefits, paid time off, retirement and professional development opportunities to help you get the most out of your career and life. Your paycheck is just part of your total compensation.


Check out all that the State of Nebraska has to offer! Benefit eligibility may vary by position, agency and employment status. For more information on benefits, please visit: https://statejobs.nebraska.gov/index.html#benefits



Equal Opportunity Statement



The State of Nebraska values our teammates as well as a supportive environment that strives to promote diversity, inclusion, and belonging. We recruit, hire, train, and promote in all job classifications and at all levels without regard to race, color, religion, sex. age, national origin, disability, marital status or genetics.



Current employees of the State of Nebraska should NOT apply on this external career. Instead go to Workday and access the Jobs Hub - Internal Apply app from your home landing page. Apply Now