Academic Support Services Specialist at William & Mary in Williamsburg, Virginia

Job Description:

Position Number:

00842W

Position Title:

Academic Support Services Specialist

Employment Category:

Full Time Operational

Location:

William & Mary

Department:

3L2000 School of Business - Administration

Unit Mission Statement:

The mission of the Raymond A. Mason School of Business at William & Mary is to serve the Commonwealth, the nation, and the global community both by offering high-quality educational programs at the undergraduate, graduate, and professional levels and by creating and communicating new knowledge.

Position Summary:

The Academic Support Services Specialist is an integral part of the faculty support team at the Raymond A. Mason School of Business (MSOB) at William & Mary. This position will provide fiscal and administrative support for all areas of Academic Support Services including budget and financial operations, faculty hiring, purchasing, scheduling, and other faculty needs.Reporting directly to the Director of Academic Affairs, this position operates with autonomy in their daily responsibilities for problem-solving, fiscal needs, and the oversight of day-to-day faculty needs. In collaboration with the Senior Associate Dean for Faculty and the Academic Affairs Office, this role will:

• Oversee and asses the strategy and implementation of all Academic Support Services including the effectiveness of current services.


• Assist with faculty purchasing operations to include creating purchase orders and reconciling invoices.


• Provide guidance related to faculty hiring such arranging travel, catering, scheduling meetings, etc.


• Provide general front line and academic support services to all Business School faculty.


• Report on the Faculty Research and Discretionary State Funding Budget for approximately 60+ faculty members.


• Manage the Academic Support Services office including the mailroom and supply tracking.


• Perform various additional duties to support other MSOB activities as needed.

The Raymond A. Mason School of Business at William & Mary values Diversity and strongly supports Equity and Inclusion as part of our core values. It is the duty of all employees of the Mason School to ensure they promote DE&I efforts through their work as part of their primary responsibilities. This includes, but is not limited to, making efforts to share opportunities with all populations, being respectful in interactions with all people, and holding others to the standards set forth by the Mason School of Business. Diversity, Equity, & Inclusion is the responsibility of the whole community, and we strive to create a place of shared harmony and belonging for all.


We are unable to sponsor applicants for work visas for this vacancy.
Conditions of Employment:

• Some evening and weekend work as needed.


• This is a non-exempt position, eligible to receive overtime in accordance with the Fair Labor Standards Act. This position may be subject to overtime during high peak times, etc. as directed and approved by the supervisor.

Essential Designation:

No

FLSA:

Non-Exempt

Position Restricted?:

No, this is a continuing E&G funded position and not term-limited

Position Term:

12 month - Continuing

Position Months:

Faculty or Staff: 12 month

Required Qualifications:

• Bachelor's degree or equivalent combination of education, training and/or experience.


• Significant experience working in office administration with an understanding of budgets, general office logistics, and/or departmental support.


• Experience with overseeing budgets, general accounting principles and procedures, and internal controls.


• Experience addressing daily operational needs of a business unit, including policy & procedure development and application.


• Interpersonal, written, and verbal communication skills.


• Demonstrated exceptional time management, prioritization, and organizational skills with the ability to meet competing deadlines.


• Detail oriented mindset and a dedication to accuracy.


• Demonstrated strong analytical and critical thinking skills.

Preferred Qualifications:

• Experience with Banner, Qlik, or other similar financial reporting systems.


• Experience in a higher education environment, preferably in graduate education with an emphasis on faculty and program administration.


• Management experience including developing objectives and policies, organizing workload for maximum efficiency and providing project logistics direction.


• Experience analyzing and interpreting (academic) program data and course content.


• Experience developing and managing budgets, including the ability to analyze financial operating data, remain within budget, and deliver financial reports utilizing financial management tools, databases and spreadsheets.

Is the position remote work eligible?:

Hybrid (works remotely at least 1 day per week but not full-time)

Remote Work Disclaimer:

Remote work eligibility is not guaranteed and is subject to approval. Employee eligibility depends on the likelihood of the employee succeeding in a remote work arrangement and the supervisor's ability to manage remote workers. Departments and/or Human Resources may amend, alter, change, delete, or modify eligibility.

Advertised Pay Range:

Up to $48,000, commensurate with experience

Advertised Pay Range Statement:

All hiring rates are commensurate with relevant experience up to the advertised amount considering internal alignment.

University Salary Range:

U06

Benefits Summary Statement:

William & Mary offers our employees a full array of benefits including retirement, health insurance with options for expanded dental and vision along with group and optional life insurance with coverage for spouse and children, flexible spending accounts, and an EAP (Employee Assistance Program).


Our employees enjoy additional university benefits such as educational assistance, professional development, wellness benefits, and a robust holiday schedule. All employees have access to fitness facilities on campus. Staff members also have access to the university libraries, and much more. To learn more, go to: https://www.wm.edu/offices/uhr/benefits/index.php?type=none

Job Open Date:

12/20/2024

Review Begin Date:

01/06/2025

Open Until Filled:

Yes

Special Application Instructions:

For priority consideration, apply by the review date; position is open until filled.

Background Check Statement:

William & Mary is committed to providing a safe campus community. W&M conducts background investigations for applicants being considered for employment. Background investigations include reference checks, a criminal history record check, and when appropriate, a financial (credit) report or driving history check.

EEO Statement:

William & Mary values diversity and invites applications from underrepresented groups who will enrich the research, teaching and service missions of the university. The university is an Equal Opportunity/Affirmative Action employer and encourages applications from women, minorities, protected veterans, and individuals with disabilities.

Apply Now