Sponsored Programs Assistant at William & Mary in Williamsburg, Virginia

Job Description:

Position Number:

01253W

Position Title:

Sponsored Programs Assistant

Employment Category:

Full Time Operational

Location:

William & Mary

Department:

358100 Office of Sponsored Programs

Unit Mission Statement:

The William and Mary Office of Sponsored Programs (OSP) is charged with management of all pre-award and post-award activities associated with extramural funding requested and received in support of the institution's missions of research, education, and public service.

Position Summary:

The Sponsored Programs Assistant supports the operations of the Office of Sponsored Programs and the management of externally sponsored research programs at W&M. The Sponsored Programs Assistant provides data entry support for both the OSP Database (Cayuse/SPARCS) and the university accounting system (Banner Finance), prepares invoices to external sponsors, assists in award setup and closeout, generates internal reports for administrators and faculty, and retains all required records according to the appropriate retention schedule. The Sponsored Programs Assistant also regularly maintains the OSP procedures manual and updates the OSP webpage under the direction of the Director, Compliance Manager, and Senior Sponsored Program Administrator.


We will not sponsor applicants for work visas for this vacancy.

Conditions of Employment:

• This is a non-exempt position, eligible to receive overtime in accordance with the Fair Labor Standards Act and university policy. This position may be subject to overtime during high peak times, etc. as directed and approved by the supervisor.


• This position is subject to occasional travel.


• This is a restricted position, subject to availability of funding.

Essential Designation:

No

FLSA:

Non-Exempt

Position Restricted?:

Yes, the appointment is limited due to funding availability

Position Term:

12 month - Restricted

Position Months:

Faculty or Staff: 12 month

Required Qualifications:

• High School diploma or equivalent.


• Strong reading and analytical skills.


• Proficiency with MS Office applications, particularly Outlook and Excel.


• Demonstrated ability to productively navigate multiple computer applications, web platforms, centralized records systems, or client databases.


• Experience with diverse internal and external customers and stakeholders.

Preferred Qualifications:

• Associate's degree or Bachelor's degree in accounting, finance, or a closely related field.


• Exposure to federal, state, and/or foundation rules and regulations related to grants and contracts.


• Knowledge of web-based proposal, payment, and awards management systems or other similar web-based applications is highly desirable.


• Experience or coursework in accounting, financial management, or business administration.


• Experience using an automated financial or accounting system.

Is the position remote work eligible?:

Hybrid (works remotely at least 1 day per week but not full-time)

Remote Work Disclaimer:

Remote work eligibility is not guaranteed and is subject to approval. Employee eligibility depends on the likelihood of the employee succeeding in a remote work arrangement and the supervisor's ability to manage remote workers. Departments and/or Human Resources may amend, alter, change, delete, or modify eligibility.

Advertised Pay Range:

$40,000 - 45,000

Advertised Pay Range Statement:

All hiring rates are commensurate with relevant experience up to the advertised amount considering internal alignment.

University Salary Range:

U06

Benefits Summary Statement:

William & Mary offers our employees a full array of benefits including retirement, health insurance with options for expanded dental and vision along with group and optional life insurance with coverage for spouse and children, flexible spending accounts, and an EAP (Employee Assistance Program).


Our employees enjoy additional university benefits such as educational assistance, professional development, wellness benefits, and a robust holiday schedule. All employees have access to fitness facilities on campus. Staff members also have access to the university libraries, and much more. To learn more, go to: https://www.wm.edu/offices/uhr/benefits/index.php?type=none

Job Open Date:

12/20/2024

Review Begin Date:

01/10/2025

Open Until Filled:

Yes

Special Application Instructions:

For priority consideration, apply by the review date; position is open until filled.

Background Check Statement:

William & Mary is committed to providing a safe campus community. W&M conducts background investigations for applicants being considered for employment. Background investigations include reference checks, a criminal history record check, and when appropriate, a financial (credit) report or driving history check.

EEO Statement:

William & Mary values diversity and invites applications from underrepresented groups who will enrich the research, teaching and service missions of the university. The university is an Equal Opportunity/Affirmative Action employer and encourages applications from women, minorities, protected veterans, and individuals with disabilities.

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