In this position, you coordinate administrative and communication activities to support the team in delivering projects within scope, schedule and budget.
Principle Accountabilities
Coordinate job startup and closeout process
Maintain project documentation and organize network per Nexus Solutions' standards
Keep project status logs, submittal logs, and track change orders as requested
Prepare Submittals, Op & Maintenance Manuals, Closeout Manuals, Expediting Reports, etc.
Prepare and distribute bid packages to bid participants
Assist with invoices, budgets and schedule of values
Solicit and track subcontractor spend-out schedules
Address questions and problems with urgency; collaborate with team Nexus as needed
Coordinate with subcontractors, including routing correspondence and change documents
Review and/or prepare contracts, assemble drawings, specifications and other resources to answer questions in a timely manner
Communicate with Subcontractors, Architects, Engineers, and Owners to assist Operations leadership with daily duties
Required Qualifications
High School degree or equivalent
A minimum of 5 years' experience in administrative function or business environment
Ability to solve problems effectively and efficiently
Strong written and verbal communication skills
Self-directed and highly organized in approach to work
Able to manage multiple, competing priorities; flexibility to shift focus when needed
Demonstrated attention to detail
Solid knowledge of general accounting practices
Proven ability to operate with integrity and build lasting trust-based relationships
Strong computer skills with competency in Excel, Word, PowerPoint, and Bluebeam
Able to travel occasionally and accommodate flexible scheduling
Preferred Qualifications
Experience working for a Construction Management firm or General Contractor
Proficiency with Procore
Experience working with K-12 facilities, programs, and priorities