Construction Project Coordinator at Nexus Solutions in Madison, Wisconsin

Posted in Other 1 day ago.

Type: full-time





Job Description:

In this position, you coordinate administrative and communication activities to support the team in delivering projects within scope, schedule and budget.

Principle Accountabilities
  • Coordinate job startup and closeout process
  • Maintain project documentation and organize network per Nexus Solutions' standards
  • Keep project status logs, submittal logs, and track change orders as requested
  • Prepare Submittals, Op & Maintenance Manuals, Closeout Manuals, Expediting Reports, etc.
  • Prepare and distribute bid packages to bid participants
  • Assist with invoices, budgets and schedule of values
  • Solicit and track subcontractor spend-out schedules
  • Address questions and problems with urgency; collaborate with team Nexus as needed
  • Coordinate with subcontractors, including routing correspondence and change documents
  • Review and/or prepare contracts, assemble drawings, specifications and other resources to answer questions in a timely manner
  • Communicate with Subcontractors, Architects, Engineers, and Owners to assist Operations leadership with daily duties

Required Qualifications
  • High School degree or equivalent
  • A minimum of 5 years' experience in administrative function or business environment
  • Ability to solve problems effectively and efficiently
  • Strong written and verbal communication skills
  • Self-directed and highly organized in approach to work
  • Able to manage multiple, competing priorities; flexibility to shift focus when needed
  • Demonstrated attention to detail
  • Solid knowledge of general accounting practices
  • Proven ability to operate with integrity and build lasting trust-based relationships
  • Strong computer skills with competency in Excel, Word, PowerPoint, and Bluebeam
  • Able to travel occasionally and accommodate flexible scheduling

Preferred Qualifications
  • Experience working for a Construction Management firm or General Contractor
  • Proficiency with Procore
  • Experience working with K-12 facilities, programs, and priorities

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