Administrative Coordinator at Vaco in Westerville, Ohio

Posted in Other about 23 hours ago.

Type: full-time





Job Description:

Administrative Specialist
$18-20/hr
Contract

Position Overview:
The Administrative Specialist performs a variety of complex administrative tasks for a department or division, with a primary focus on supporting specific organizational functions. This role involves coordinating meetings and events, managing department operations, and completing special projects as assigned. The position requires strong organizational, communication, and analytical skills to maintain operational efficiency and ensure accurate reporting.
Key Responsibilities:
  • Coordinate and facilitate department meetings, events, and schedules to ensure seamless operations.
  • Manage department financial activities, including tracking budgets, processing invoices, and generating financial reports.
  • Oversee personnel operations, such as onboarding, record maintenance, and coordinating with HR.
  • Support facility operations, including resource allocation and equipment maintenance.
  • Conduct research and prepare comprehensive reports to assist in decision-making and strategic planning.
  • Maintain and update tools, databases, and tracking systems to support departmental workflows.
  • Execute special projects as assigned, ensuring timely and high-quality delivery of results.
  • Serve as a liaison within the department and across the organization to facilitate communication and collaboration.
Qualifications:
  • Minimum of 5 years of experience in administrative roles, with exposure to financial, personnel, or facility operations.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with database management systems.
  • Strong organizational skills with the ability to manage multiple priorities in a fast-paced environment.
  • Exceptional written and verbal communication skills, with an aptitude for preparing reports and presentations.
  • High level of attention to detail and problem-solving skills.
  • Demonstrated ability to work independently and as part of a team.
Desired Skills and Experience

Administrative Specialist
$18-20/hr
Contract
Onsite in Columbus, OH

Position Overview:
The Administrative Specialist performs a variety of complex administrative tasks for a department or division, with a primary focus on supporting specific organizational functions. This role involves coordinating meetings and events, managing department operations, and completing special projects as assigned. The position requires strong organizational, communication, and analytical skills to maintain operational efficiency and ensure accurate reporting.

Key Responsibilities:

Coordinate and facilitate department meetings, events, and schedules to ensure seamless operations.
Manage department financial activities, including tracking budgets, processing invoices, and generating financial reports.
Oversee personnel operations, such as onboarding, record maintenance, and coordinating with HR.
Support facility operations, including resource allocation and equipment maintenance.
Conduct research and prepare comprehensive reports to assist in decision-making and strategic planning.
Maintain and update tools, databases, and tracking systems to support departmental workflows.
Execute special projects as assigned, ensuring timely and high-quality delivery of results.
Serve as a liaison within the department and across the organization to facilitate communication and collaboration.
Qualifications:

Minimum of 5 years of experience in administrative roles, with exposure to financial, personnel, or facility operations.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with database management systems.
Strong organizational skills with the ability to manage multiple priorities in a fast-paced environment.
Exceptional written and verbal communication skills, with an aptitude for preparing reports and presentations.
High level of attention to detail and problem-solving skills.
Demonstrated ability to work independently and as part of a team.
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