Facilities & Office Services Coordinator at Covington & Burling LLP in Los Angeles, California

Posted in Other about 12 hours ago.

Type: full-time





Job Description:

Summary

Coordinates operations of the Los Angeles office, including facilities, records and office services.

Duties & Responsibilities
  • Coordinates requests for proposals from vendors for facility related items, supplies and contracts. Collects information regarding the requirements for and condition of facility related equipment. Monitors service quality, cost effectiveness and makes recommendations to the Director of Administration.
  • Monitors office security in cooperation with the firm wide Director of Security. Monitors adherence to fire codes, coordinates scheduled selection and training of emergency teams, maintains emergency equipment. Performs ergonomic assessments.
  • Coordinates and monitors building services including janitorial services, outside janitor services, recycling, shredding. Oversees the purchase of various cleaning supplies, kitchen equipment, etc. Maintains maintenance records, operating manuals and purchasing records on designated furniture and equipment.
  • Coordinates monthly, semi-annual and annual space maintenance programs (i.e., carpet cleaning, drapery cleaning, upholstery cleaning, furniture cleaning, wall covering cleaning).
  • Coordinates the delivery/distribution of furniture to ensure the process is smooth and non-disruptive; checks to see that all incoming capital items are bar coded and scanned.
  • Acts as Project Manager for certain space-related projects/office moves; conducts quality review inspections of office set-ups.
  • Arranges conference room set-ups as requested.
  • Maintains/orders office and kitchen supply inventory. Oversees workflow of duplicating and mailing in coordination with outsourced Office Services Clerks.
  • Updates fixed asset database in order to track movement of assets.
  • Provides input to and monitors department budgets and audit reports.
  • Performs other duties and projects as needed.
  • Uphold high standards of confidentiality, discretion, and integrity, particularly with respect to all sensitive and/or confidential firm and client information to which this position will have access.

Requirements
  • Bachelor's degree (preferred) and 5 years' experience in law firm or another service-oriented environment.
  • Excellent written, verbal, organizational, technical and interpersonal skills.
  • Strong leadership and customer service skills.

Status: Non-Exempt

Reports To: Director of Administration

Salary: $52,500 - $74,000

Hours: 8:30 am - 5:00 pm PT; Monday through Friday

Workplace type: Onsite; 5 days a week

Covington & Burling LLP is an equal opportunity employer and does not discriminate in any aspect of employment, including hiring, salary, promotion, discipline, termination, and benefits, on the basis of race, color, ethnicity, religion, national origin, gender, gender identity or expression, age, marital status, sexual orientation, family responsibility, disability (including physical handicap), or any other improper criterion.

Covington will consider qualified applicants with arrest or conviction records for employment in accordance with applicable laws, including the California Fair Chance Act, the Los Angeles Fair Chance Initiative for Hiring Fair Chance Ordinance, the Los Angeles County Fair Chance Ordinance, and the San Francisco Fair Chance Ordinance.
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