Our client, a Real Estate Investment Firm, is seeking an experienced, dedicated and professional Executive Coordinator/Office Manager to join their Boston office! This is a great opportunity to join a dynamic, strategic and hardworking team as well as be in a fulfilling role! If you have experience in real estate, are a strong communicator and are looking for a passion driven, close - knit environment - this is the role for you!
Seaport
Hybrid: 3 days onsite, 2 remote with flexibility as needed
Hours: 9am-5pm
Compensation: $80 - $90k base + disc bonus eligibility
3 - 5 + years of Executive Assistant, Administrative or Office Management experience required.
Key Responsibilities Include:
Maintain a positive attitude and a strong sense of urgency when handling general office organization and providing executive support.
Oversee calendar management and coordinate executive scheduling with a focus on confidentiality.
Arrange executive travel plans, including the preparation of detailed itineraries.
Handle executive administrative tasks, such as processing expense reimbursements and tracking time.
Prepare meeting agendas, reports, and presentations.
Support employee onboarding and offboarding processes.
Manage administrative office operations, including shipping and receiving, mail distribution, screening calls and visitors, maintaining office aesthetics, organizing conference rooms, and coordinating with landlords and property management.
Qualifications:
Bachelor's degree required.
Minimum of 3 years of experience in an administrative support role, such as assistant or coordinator.
Exceptional organizational skills with strong attention to detail and a commitment to punctuality.
Outstanding time management abilities, capable of handling multiple tasks and deadlines in a fast-paced, dynamic environment.
A kind and positive demeanor, coupled with the ability to effectively manage executive expectations.
Proactive, eager to learn, ask questions, and contribute in a team-oriented setting.
Demonstrated ability to maintain clear communication, follow through on tasks, and provide effective support to leadership.
Please submit your resume for immediate consideration.
You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.