We are currently seeking a talented high-caliber Executive Assistant to provide outstanding 1:1 support to a Senior Executive at Finastra. This role provides a fantastic opportunity to take on real responsibility in our demanding environment, allowing you to grow your skillset and Finastra's business objectives at the same time. Finastra is one of the largest fintech companies in the world, offering the broadest portfolio of solutions for financial institutions of all sizes across 48 different countries. This is a fantastic time to join a dynamic and ambitious growing business.
Goals & Deliverables:
Manages the Senior Executive's calendar and is able to work through many conflicting priorities across multiple time zones - able to resolve clashes and troubleshoot or escalate where needed
Monitor Senior Executive's inbox and action and follow up any relevant items in a timely and professional manner
Work collaboratively and establish regular communication with the Senior Executive's Chief of Staff to align on priorities and objectives
Develop and maintain annual meeting planner for Senior Executive's function
Support with a wide variety of internal and external events and liaising with a wide network of key stakeholders and clients
Assist with document creation and maintenance; preparing and collating information for All Hands ad-hoc presentations; drafting and circulating a variety of business communications on Senior Executive's behalf
Facilitate the seamless running of off-sites and in-person events and meetings; arrange catering, transportation and prepare meeting rooms where necessary
Coordinate travel, hotels, visas; expenses
As with this type of role, ad-hoc tasks as required including occasional personal support
Qualifications:
Ideally 7+ years of experience in a similar position with proven track record of working as an Executive Assistant at a senior level
Excellent MS Office skills and first-rate written and verbal communication
Forward-thinking - able to troubleshoot issues before they become problematic
Ability to work with tight deadlines and to problem solve with little direction across various stakeholders
Ability to work autonomously with supreme efficiency and attention to detail
Strong interpersonal skills with sound judgment and a high degree of sensitivity for confidentiality
Flexible approach and an ability to navigate different personalities and working styles effortlessly