The Nelson Insulation Company is a leading family-owned mechanical insulator in the Midwest with a commitment to deliver matchless customer service and innovation to our clients, suppliers, and industry partners. With the support from our highly qualified team and industry experts, Nelson excels in all aspects of mechanical insulation for a variety of commercial, industrial, and institutional applications. As one of the largest commercial contractors in the Chicagoland area for the past 65 years, we serve every major industry providing viable, eco-friendly, code-compliant solutions to save our client's energy, money, and time. Our culture can best be described as dynamic, innovative, and adaptable in a casual, non-corporate environment. Our customers come first, and communication is key - it's the only way we know how to work.
Job Description:
The Payroll Specialist is responsible for processing payroll, including direct deposits and manual checks, for all staff. It involves onboarding new employees, managing pay rates, and handling union dues. The position also includes managing compliance tasks such as E-Verify, wage garnishments, and certified payroll reporting. Additionally, it ensures accurate record-keeping and responds to employment verification requests
Payroll Specialists are responsible for the following:
PAYROLL FUNCTIONS:
Process weekly payroll for all field workers and admin staff. Enter the amount to pay into bank for direct deposits. Print & mail manual paychecks.
Enter new employees and re-activate any re-hires. Make folders for paperwork. Set up hourly rate and union dues/fringes based on current union agreements. Update rates and dues fringes when union sends new info.
Complete E-Verify for new hires to verify that they are authorized to work in the US.
Receive & respond to child support notices and wage garnishments. Enter deduction in employee profile. Issue checks to appropriate agencies on a weekly basis.
Calculate union dues by dues date for the prior month. FedEx checks or pay online, paying strict attention to the due dates.
Run and submit certified payroll reports weekly after payroll is processed. Keep a tracker updated with current & future jobs requiring certified payroll, contacts and method of submission.
Complete forms or give verbal verifications for employees when requested for employment verifications.
QUALIFICATIONS:
Construction Payroll: 2 years (Required)
3+ years' experience of payroll processing including Union employees (preferred)
Familiarity with LCPTracker, IDOL Certified Payroll, WH-347 forms (preferred)
Strong attention to detail with accuracy as top priority
Computer savvy with Microsoft Excel, Outlook, and Word
QuickBooks
Ability to work in a fast-paced environment and meet critical deadlines
Ability to be self-motivated, proactive, and an effective team player
Strong Organization skills
We offer comprehensive compensation and benefits, including:
Compensation: Competitive compensation based on experience and skills
Healthcare: Single person health, dental and vision insurance
PTO: 10 paid time off days per year
Annual Holiday Pay: 6 days per year (New Years Day, Memorial Day, Independence Day, Labor Day, Thanksgiving Day, Christmas Day)