Based in San Diego, Knockaround is the original, affordable Southern California sunglasses company providing high quality, stylish shades that won't break the bank. Knockaround sunglasses have been featured in well-known media outlets such as GQ, Newsweek, Cosmopolitan, and Runner's World and have been worn by many celebrities including Natalie Portman, Matthew McConaughey, John Mayer, Jessica Alba, Snoop Dogg, and John Legend. Recently, Knockaround has become the Official Eyewear of the PGA TOUR.
Position Overview
We are seeking a detail-oriented and proactive Executive Assistant & Office Manager to support our executive team and oversee our office operations. This role combines high-level executive support with operational management responsibilities and reports to our CEO.
Executive Support Responsibilities
Manage our CEO and executive team's calendars, including scheduling meetings, coordinating travel arrangements, and ensuring efficient time management
Handle correspondence, including emails, phone calls, and written communications
Prepare and edit documents, presentations, and reports
Coordinate and take notes during certain meetings
Process expense reports and handle confidential documentation
Act as a liaison between the CEO/Exec Team and internal/external stakeholders
Anticipate and proactively address the CEO/Exec Team's needs to ensure smooth daily operations
Office Management Responsibilities
Serve as the primary point of contact for office-related matters
Oversee office infrastructure, including:
Coordinating with IT vendors to maintain technical systems and provide support
Managing office supply inventory and procurement
Coordinating maintenance and repairs
Ensuring office security protocols are followed
Plan and execute company events, including team building activities, meetings, and celebrations
Create and maintain a welcoming, productive office environment
Manage relationships with vendors, service providers, and landlord
Implement and maintain office policies and procedures
Coordinate office space planning and organization
Qualifications
Proven experience as an Executive Assistant, Office Manager, or similar role
Exceptional organizational and time management skills