Our client, a 1.0bn Hedge Fund, is in search of an Administrative Assistant to support the team and ensure the office runs smoothly. The ideal candidate will be proactive, highly organized and a team player. A 'can-do' attitude is a must!
Job Details
COMPANY: 1.0bn Hedge Fund
POSTION: Administrative Assistant
LOCATION: Midtown Manhattan, NY - 4 days a week in the office (WFH Friday)
HOURS: 9:00 am-5:00 pm with flexibility for OT
COMPENSATION: 115k-130k DOE + eligibility for discretionary bonus and benefits
3 weeks vacation, 20 days a year can WFH
Bachelor's Degree Required
Responsibilities
Executive Assistant to the Founder & COO
- Arrange travel, conference attendance
- Provide calendar management
- Prepare and submit corporate credit cards and personal expense reimbursements
Business Development & Marketing support to COO
- Manage and update allocator database
- Run CRM reports, assist with Allocator prioritization
- Prepare and update marketing collateral pieces and reporting of returns to service providers and allocators
- Update and coordinate on compliance and finance
-Prepare PowerPoint Presentations for the clients,
Administrative Officer with responsibility to:
- Schedule meetings and provide calendar management, including domestic and international travel arrangements
- Coordinate and assist in managing relationships with outside vendors and building management
- Manage the office, including ordering and maintaining supplies, new hire on-boarding, coordinate with the building's management team and front desk
- Oversee reception activities; meet and greet guests in a professional manner, ensure office is ready to receive all guests (cleanliness, water and coffee availability), provide phone coverage,
- Assist the CCO with the management of technology and cyber service providers
- Plan events/engagements, which may include offsite planning
Qualifications
- Bachelor's degree required
- Prefer 2 to 3 years of experience and has worked in Finance and Marketing (preferably at a hedge fund)
- Advanced CRM experience, preferably with Backstop
- Advanced Microsoft Office Skills (Word, Excel, PowerPoint, and Outlook)
- Able to work independently and in small teams
- Attention to detail, with accurate work product produced in timely manner
- Goal driven professional.
- Able to research resources, troubleshoot, solve problems and seek guidance in prioritizing work
- Calm and poised, and comfortable in a dynamic, fast-changing environment