Harvard Resource Solutions is seeking an Executive Administrative Assistant for their software client in Birmingham on a temporary basis with potential for temp to hire.
In office ( Client may consider a hybrid schedule after 1 month)
Start Date: 01.06.25
Hours: 9:00am - 5:00pm
Parking will be reimbursed
Administrative Support:
Manage and coordinate meetings by scheduling, sending reminders, and arranging catering when needed.
Assist in organizing travel arrangements, including creating itineraries and preparing necessary documentation.
Draft and refine correspondence and documents, ensuring they are clear, accurate, and professional.
Handle expense reports, invoices, and reimbursements efficiently and accurately.
Provide support to team members with project-related tasks and assist departments as needed.
Communication and Coordination:
Serve as a point of contact between senior leadership and internal teams, facilitating effective communication and follow-through on key initiatives.
Ensure smooth workflow by tracking deadlines and managing priorities.
Meeting and Event Support:
Assist in the planning and execution of meetings, including scheduling, preparing agendas, and coordinating logistics.
Take meeting notes and distribute follow-up communications or action items.
Support the organization of team events, including venue selection, budget management, and vendor coordination.
Provide assistance with ad hoc projects as required.
Requirements:
Minimum of 2 years of experience in administrative support.
Strong proficiency in MS Office applications.
Highly organized, detail-oriented, and tech-savvy.
Ability to work independently and manage tasks effectively.
Strong critical thinking and problem-solving abilities.
Collaborative team player with excellent active listening skills.
If you are a high performer and would like to work for an equally high performing company and you think the above opportunity is appropriate for you, we invite you to apply to this job and email your resume to rrice@hrsus.com
We treat all resumes with strict confidentiality. We will always contact you first before submitting your resume to our client(s) for review. If you do not receive correspondence, you are not a fit for this position.
At Harvard Resource Solutions, our talent acquisition team is proud to provide our clients with the most qualified Administrative & Clerical talent in the industry today.