We are 3 Tier Beverages - one of the fastest growing data analytics companies in the Adult Beverage space - and are seeking to add a Business Coordinator to join our team of seasoned industry professionals. Founded in early 2020, 3 Tier Beverages currently provides data solutions to 200+ beer, wine, and spirits partners across the United States and Europe. We will provide you with the opportunity for each day to be completely different working with our expansive portfolio of suppliers, distributors, retailers, and partnered organizations.
The Role
The Business Coordinator will play a pivotal role in supporting the Chief of Staff and the Founder by managing day-to-day operations, ensuring alignment with organizational goals, and optimizing administrative and operational efficiency. This position is ideal for a detail-oriented and proactive individual who thrives in a fast-paced, multifaceted environment. Position requirements include but are not limited to the Job Description as we wear many hats at 3 Tier Beverages. This position is remote but occasional in person meetings are required. You must be based in Chicago.
Salary • $50,000/year and bonus
Benefits • 401K with Principal with 3% salary match • 3 Weeks vacation in addition to company yearly break between Christmas and New Year • Phone and Internet Monthly Allowance • Medical, Dental, and Vision Insurance
Billing and Financial Administration • Oversee billing processes, including generating invoices, tracking payments, and following up on overdue accounts. • Resolve client billing inquiries and discrepancies in collaboration with payroll and accounting teams. • Assist in maintaining accurate financial records to support organizational objectives.
Contract and CRM Management • Draft, review, and maintain contracts in compliance with company policies and legal standards. • Update and maintain the CRM system, ensuring all client contacts, contracts, and billing records are accurate and up-to-date. • Work with Sales team and prospective clients to ensure timely signing and distribution of contracts.
Benefits Administration • Support the administration of the company's 401K plan, including enrollment, contributions, and compliance reporting. • Assist employees with retirement plan inquiries and coordinate with the 401K provider. • Collaborate with 3rd party healthcare provider to facilitate healthcare plan selection, enrollment, and employee support.
Human Resources Support • Coordinate onboarding processes for new hires • Support HR compliance efforts and act as a point of contact for employee relations.
Communications and Marketing • Assist in curating and distribute the company's monthly newsletter, sourcing content and ensuring timely publication. • Oversee website updates, coordinating with web developers as needed for technical improvements. • Manage Social Media including LinkedIn and Instagram
Event and Webinar Coordination • Plan, organize, and execute in-person events, including purchasing tickets, logging and maintaining accurate records of receipts, and logistics of the event • Manage virtual training sessions and webinars, including scheduling, platform setup, and follow-ups.
Strategic and Operational Support • Assist the Chief of Staff in setting and tracking strategic goals and objectives. • Ensure projects stay on schedule by monitoring timelines, identifying roadblocks, and providing status updates. • Support internal communications and streamline operational processes to improve efficiency.
Qualifications • Bachelor's degree in Business Administration, Human Resources, or a related field is preferred. • 1-2 years of experience in administrative support, operations, or a similar role. • Strong organizational and multitasking abilities with a keen eye for detail. • Excellent communication skills, both written and verbal. • Proficiency in Microsoft Office Suite and CRM software; experience with financial systems is a plus. • Ability to handle sensitive information with discretion and professionalism.
Key Competencies • Proactive problem-solving and adaptability to changing priorities. • Strong interpersonal skills and the ability to collaborate across teams. • High level of accountability and commitment to meeting deadlines.