Skills, Knowledge, and Abilities: Minimum Qualifications
SKILLS are required to perform multiple tasks, and skills are potentially needed to upgrade in order to meet changing
job conditions. Specific skill-based competencies required to satisfactorily perform the functions of the job include:
Utilizing conflict resolution techniques; operating standard office equipment, including pertinent software
applications; planning and managing projects; and preparing and maintaining accurate records.
KNOWLEDGE is required to perform basic math, including calculations using fractions, percents, and/or ratios;
understand written procedures, write routine documents, speak clearly, and understand multi-step written and
oral instructions. Specific knowledge-based competencies required to satisfactorily perform the functions of the
job include pertinent codes, policies, regulations, and/or laws.; knowledge of community resources.
ABILITY is required to schedule activities, meetings, and/or events; gather and/or collate data; and use basic, job--
related equipment. Flexibility is required to work with others in a variety of circumstances, work with data utilizing
defined and similar processes, and operate equipment using defined methods. Ability is also required to work with
a wide diversity of individuals, work with similar types of data, and utilize specific, job-related equipment. Problem-
solving is required to identify issues and create action plans. Problem-solving with data may require independent
interpretation, and problem-solving with equipment is limited. Specific ability-based competencies required to
satisfactorily perform the functions of the job include communicating with diverse groups, maintaining
confidentiality, dealing with changing priorities, working under frequent interruptions, working as part of a team;
and working with detailed information.
Responsibilities include Responsibilities include: working under limited supervision following standardized practices and/or methods;
providing information and/or advising others, and tracking budget expenditures. Utilization of some resources
from other work units is often required to perform the job's functions. There is a continual opportunity to have
some impact on the organization's services.
Work Environment
The usual and customary methods of performing the job's functions require the following physical demands: some
lifting, carrying, pushing, and/or pulling, and significant fine finger dexterity. Generally, the job requires 50% sitting,
25% walking, and 25% standing. This job is performed in a generally clean and healthy environment.
Description
Purpose statement
The role of Instructional Assistant 4 is designed to support the instructional program by:
Collaborating with families to identify and achieve goals and access necessary support services.
Developing and delivering training programs.
Facilitating positive relationships among parents, schools, and students.
Monitoring and intervening with students facing truancy challenges.
Assisting in coordinating student services and child welfare programs, including collaboration with courts, guardians, foster parents, the Children's Justice Center, youth in custody, social workers, and teachers.
Providing services to students in migrant education programs.
Supplying relevant information to students, parents, school offices, and community representatives.
Supporting the implementation and maintenance of services in alignment with established guidelines and standards.
This position plays a vital role in fostering student success by connecting resources, strengthening relationships, and ensuring compliance with program goals.
Essential Functions
Represents the district as the child welfare and attendance representative by appearing in adult and juvenile courts, district attorney hearings, and related proceedings.
Assists administrators in developing and implementing program resources to address community needs effectively.
Attends local, state, and national meetings and training sessions to stay informed on current trends and best practices.
Maintains regular attendance to provide quality educational experiences and ensure continuity for students, parents, and the school community.
Collaborates in the planning, development, implementation, and evaluation of the Migrant Education Program, ensuring compliance with grant policies and state/federal guidelines.
Collects, maintains, and reviews records and statistics to meet district, state, and federal reporting requirements related to youth in custody and truancy.
Conducts home visits to distribute information, assess needs, establish rapport, and provide supportive services to students and families.
Facilitates and participates in meetings (e.g., curriculum, safety, advisory, special committees) to coordinate activities and align outcomes with school, district, and state objectives.
Coordinates with external agencies and school sites to provide program referrals and support for students and families.
Files probation referrals and criminal complaints for juveniles as required by mandated legal obligations.
Initiates contact with students and parents regarding attendance issues, explaining the provisions of compulsory attendance laws and the potential consequences of non-compliance.
Maintains accurate and up-to-date manual and electronic files to comply with regulatory requirements and established guidelines.
Organizes and participates in community activities and meetings to strengthen parent engagement and enhance students' educational experiences.
Orients students, families, and volunteers to familiarize them with program services, expectations, and requirements.
Participates in multidisciplinary team meetings with staff (e.g., administrators, counselors, social workers, law enforcement) to address student and family concerns.
Prepares reports, memos, and correspondence to document activities, provide references, and communicate information effectively.
Investigate and report cases of child abuse or neglect in response to school requests, ensuring appropriate action and compliance with regulations.
Responds to inquiries from parents, community agencies, auditors, and other stakeholders to provide accurate information and direction.
Serves as a liaison between the district and county/state child welfare and attendance agencies.
Supports families with equity and advocacy needs (e.g., diversity, language, 504 plans, SEPs, IEPs) to enhance students' educational experiences.
Tracks student data (e.g., grades, attendance, interventions) to identify needs and connect students and families with additional resources.
Verifies student residency for inter- or intra-district transfers and proof of enrollment for special programs.
Performs other duties as assigned to ensure efficient and effective operations.
Application Procedure
List Work Experiences
Provide Two (2) Employment Reference Sources
Attach Support Documents
General Questions email school secretary; Teri Bailey at terib@provo.edu