Staff Assistant, II at Massachusetts General Hospital(MGH) in Boston, Massachusetts

Job Description:

Office Coordinating:


• Greeting visitors.


• Answering phones and directing calls.


• Ensures upkeep of the physical office environment of VasCore.


Laboratory:


• Assist in managing the receipt of studies in accordance with procedures specified in the VasCore Manual of Operations


• Assist with entry and maintenance of study log tracking system and subject files


• Data entry into web-based electronic data capture systems


• Perform entry and maintenance of media storage logs and archiving


of images and documents


• Assist in preparing and distributing documents (correspondence,


• presentations, study binders, and reports)


• Assist with maintenance of study contact database


• Communicating with study sponsors and sites


• Advanced level computer skills with spreadsheet and database management experience


• May be required to assist Administrative Manager in maintaining required documentation of Quality Assurance (QA) and Corrective Action and Preventive Auction (CAPA) materials.


• May be required to support VasCore Leadership in preparation for and during audits.



Qualifications

Skills and Requirements:


• Excellent interpersonal skills, including effective written and oral communication


• Excellent organizational skills, with ability to prioritize and multi task


• Ability to work well with others as a team


• Ability to provide support, direction and development to staff


• Ability to make decisions quickly and independently


• Ability to handle sensitive information


• Dependable, excellent follow through, good attention to detail


• Bachelor's degree preferred


• Minimum 3 years of experience in a hospital setting preferred



EEO Statement

Massachusetts General Hospital is an Affirmative Action Employer. By embracing diverse skills, perspectives and ideas, we choose to lead. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment.