Assistant Director, Parent and Family Philanthropy at The University of Chicago in Chicago, Illinois

Job Description:

Department

ARD Parent and Family Philanthropy 2



About the Department

Alumni Relations and Development (ARD) engages alumni (~220k), current students, parents, and friends of the University through intellectual, professional and social activities on campus, around the world and online. ARD raises more than $600 Million annually to support faculty and researchers, practitioners and patients, and students and programs across the University. Our work supports priorities in every division, school, department, and institute.


The Parent and Family Philanthropy team works with parents of current undergraduates, encouraging them to actively engage with and support the College, thus helping to help fulfill the Dean of the College's vision and priorities. In addition to parents, the team works with key campus partners, including Admissions, Career Advancement, and the Dean of Students.



Job Summary

The Assistant Director of Parent and Family Philanthropy serves as the primary administrative lead and point person for the Parent and Family Philanthropy Team, which includes athletics and student philanthropy. The Assistant Director will support the team in their fundraising activities, including monitoring progress with the parent prospect pool, supporting gift officers to maintain portfolio health and integrity, and by ensuring the College's top prospects and donors are receiving the highest level of attention.


Reporting to the Associate Director, College Parent Council Management, the Assistant Director will also play a key supportive role in organization and execution of the work of the College Parent Council (CPC) by maintaining accurate data, tracking and implementing key projects, and assisting the Associate Director in planning and executing Council events.


This role provides professional support of assigned development activities with instruction from others. Executes fundraising projects, cultivation programs for prospective donors and for visiting committees.



Responsibilities

• Maintains constituent records and actively supports the creation and management of data, including the preparation of custom and ad hoc reports, spreadsheets, graphs, charts and presentations.


• Prepares special reports and summaries and compiles data, statistics, and other information as needed using various sources.


• Supports the prospect activities of the Parent Philanthropy team by assisting gift officers and the Executive Director in tracking portfolio health and suggesting next steps for key prospects.


• Crafts prospect, visit, and event briefs for University leadership as needed.


• Circulates agendas and notes from parent team meetings.


• Updates the CRM system with accurate notes from CPC volunteer leaders and the Executive Director.


• Tracks and reports on annual progress qualifying and advancing the College's parent prospect pool.


• Maintains the Executive Director's calendar, exercising considerable discretion and judgment as to priorities and effective use of the ED's time, and handles processing of the ED's expenses and travel as needed.


• Assists in the day-to-day operations of the College Parent Council such as tracking new families joining the Council and sending welcome emails and gifts;and keeping the Council website and directory updated.


• Reports on key Council metrics to the parent team and College leadership.


• Attends meetings with Council leadership and circulates agendas and notes.


• Assists in running Council events.


• Creates and sends invites, reminders, and follow-up emails for events.


• Manages event data, such as invite lists, registration lists, and attendance lists.


• Updates and manages event trackers and project plans. Alongside the Associate Director, ensures that preparations are proceeding on schedule.


• Attends Council events and supports on-site.


• Stays informed of College programs and initiatives.


• Seeks opportunities for professional development that will enhance job performance, including building networks within the University and with colleagues at peer institutions.


• Has a moderate/high level of authority in drafting informational and marketing materials for review for assigned programs. Assists in developing support materials for specific fundraising activities.


• Plans somewhat complex activities of volunteer and support groups. Recruits members and provides guidance and support to leadership activities.


• Performs other related work as needed.

Minimum Qualifications




Education:

Minimum requirements include a college or university degree in related field.



Work Experience:

Minimum requirements include knowledge and skills developed through 2-5 years of work experience in a related job discipline.



Certifications:




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Preferred Qualifications




Education:

• Bachelor's or advanced degree.

Experience:

• Professional working experience in nonprofit management, development, alumni relations, marketing, public relations, sales or similar fields.


• Event, meeting, conference planning or similar work experience.


• Project management experience.

Technical Skills or Knowledge:

• Demonstrated skill and knowledge of, or ability to learn quickly Salesforce CRM; Marketo email marketing software; and Cvent event management software.


• Demonstrated skill and knowledge of, or ability to learn quickly, Microsoft Windows computer environment, including Microsoft Outlook, Word, Excel, and PowerPoint.


• Manage and interpret data in Excel.

Preferred Competencies

• Communicate effectively and with influence.


• Exhibit resilience and optimize resources.


• Display emotional intelligence.


• Demonstrate University stewardship and serve as a brand ambassador.


• Foster partnership and collaboration.


• Prioritize multiple projects with thoroughness and attention to detail.

Working Conditions

• This position has a hybrid work schedule which includes three days in-office per week.


• Standard office environment.


• Travel to campus and/or non-campus locations for University business.


• Work evenings and weekends as needed.


• This position is located in Hyde Park at 5235 South Harper Court.

Application Documents

• Resume/CV (required)


• Cover Letter (preferred)

When applying, the document(s) MUSTbe uploaded via the My Experience page, in the section titled Application Documents of the application.



Job Family

Alumni Relations & Development



Role Impact

Individual Contributor



Scheduled
Weekly Hours

37.5



Drug Test Required



No



Health Screen Required



No



Motor Vehicle Record Inquiry Required



No



Pay Rate Type

Salary



FLSA Status

Exempt



Pay Range

$59,500.00 - $75,000.00
The included pay rate or range represents the University's good faith estimate of the possible compensation offer for this role at the time of posting.



Benefits Eligible

Yes
The University of Chicago offers a wide range of benefits programs and resources for eligible employees, including health, retirement, and paid time off. Information about the benefit offerings can be found in the Benefits Guidebook.



Posting Statement



The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, national or ethnic origin, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.


Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.


We seek a diverse pool of applicants who wish to join an academic community that places the highest value on rigorous inquiry and encourages a diversity of perspectives, experiences, groups of individuals, and ideas to inform and stimulate intellectual challenge, engagement, and exchange.


All offers of employment are contingent upon a background check that includes a review of conviction history. A conviction does not automatically preclude University employment. Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.


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