Research Administrative Coordinator at The University of Chicago in Chicago, Illinois

Job Description:

Department

BSD MED - Infectious Diseases - Chicago Center HIV Elimination- Administrative Support



About the Department

The Chicago Center for HIV Elimination (CCHE), is situated within the Biological Sciences Division at the University of Chicago Medicine. CCHE aims to eliminate all new HIV transmission events by 2041.


The University of Chicago's position on the South Side makes it uniquely situated to test, treat, and prevent new HIV infections in a highly affected population. The South Side communities and majority Black suburbs connected to them to the South represents the largest contiguous Black population in the United States. By using our integrated HIV transmission elimination approaches, we are beginning to make new infections in these communities less frequent.



Job Summary

The Research Administrative Coordinator will support the research and administrative activities of the Chicago Center for HIV Elimination. The Research Administrative Coordinator will provide excellent customer service to community members, namely LGBQ and TGNC individuals living on the South side. This position is designed for a candidate who is interested in developing operations and coordination skills in a community and research setting. This position reports to the Director of Development & Administration and the Assistant Manager of Administration.


This position is grant funded.



Responsibilities

• Support budget tracking for research and service studies.
  
  


• Reconciliation of GEMS for faculty and Center credit card.
  
  


• Booking travel for faculty, staff and visitors as needed.
  
  


• Payment process for external contractors and vendors.
  
  


• Submit petty cash reimbursement reports.
  
  


• Event support for research events utilized for recruitment (food, technology, materials).
  
  


• Supports recruitment/intake paperwork for research and service community members.
  
  


• Evening and weekend coverage as needed (at least 1/month).
  
  


• Other tasks as needed.
  
  


• CCHE works with black sexual and gender minorities living on the South side of Chicago. This candidate will actively pursue required knowledge and skills for professional development in regard to the aforementioned population.
  
  


• Triages emails and telephone calls for action. Resolves mostly routine and some complex inquiries.
  
  


• Prepare special reports and summaries, assists in managing daily operation of the office, and may assist in developing administrative goals and policies.
  
  


• Performs other related work as needed.
  
  

Minimum Qualifications




Education:

Minimum requirements include vocational training, apprenticeships or the equivalent experience in related field (not typically required to have a four-year degree).



Work Experience:

Minimum requirements include knowledge and skills developed through 2-5 years of work experience in a related job discipline.



Certifications:




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Preferred Qualifications




Education:

• Bachelor's degree in a related field.
  
  

Experience:

• Administrative assistant or operations support experience.
  
  


• Experience working with and/or providing care to LGBT populations, Black and Latinx community members.
  
  


• Experience working in the HIV field.
  
  

Technical Skills or Knowledge:

• Proficiency in Microsoft Applications, including but not limited to Outlook, Excel, Access and Word.
  
  

Preferred Competencies

• Strong knowledge of Chicago social service resources.
  
  


• Strong knowledge of program subject matter.
  
  


• Strong interpersonal skills and the ability to work both independently and as part of a team.
  
  


• Ability to manage stressful situations.
  
  


• Ability to maintain confidentiality.
  
  


• Ability to work on multiple projects simultaneously, set priorities, and meet deadlines.
  
  


• Demonstrated written and verbal communication skills and strong analytical skills.
  
  


• Strong attention to detail.
  
  


• Excellent communication skills.
  
  


• Strong organizational skills and ability to prioritize multiple, competing demands.
  
  

Working Conditions

• Ability to work in a remote environment when necessary.
  
  


• Ability to travel to various community venues across the metropolitan area.
  
  


• Ability to work on multiple projects.
  
  


• Ability to work non-traditional hours.
  
  

Application Documents

• Resume/CV (required)
  
  


• Cover Letter (required)
  
  

When applying, the document(s) MUSTbe uploaded via the My Experience page, in the section titled Application Documents of the application.



Job Family

Administration & Management



Role Impact

Individual Contributor



Scheduled
Weekly Hours

40



Drug Test Required



No



Health Screen Required



No



Motor Vehicle Record Inquiry Required



No



Pay Rate Type

Hourly



FLSA Status

Non-Exempt



Pay Range

$45,000.00 - $50,000.00
The included pay rate or range represents the University's good faith estimate of the possible compensation offer for this role at the time of posting.



Benefits Eligible

Yes
The University of Chicago offers a wide range of benefits programs and resources for eligible employees, including health, retirement, and paid time off. Information about the benefit offerings can be found in the Benefits Guidebook.



Posting Statement



The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, national or ethnic origin, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.


Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.


We seek a diverse pool of applicants who wish to join an academic community that places the highest value on rigorous inquiry and encourages a diversity of perspectives, experiences, groups of individuals, and ideas to inform and stimulate intellectual challenge, engagement, and exchange.


All offers of employment are contingent upon a background check that includes a review of conviction history. A conviction does not automatically preclude University employment. Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.


The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at:http://securityreport.uchicago.edu.Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637. Apply Now