We are looking for an experienced and highly motivated Executive Assistant to support our dynamic commercial real estate investment and development company. This position will support the CEO in all aspects of their day-to-day activities, including personal tasks.
Manage the CEO's calendar, schedule appointments, and coordinate meetings with internal and external stakeholders
Provide administrative support to the senior management team, including drafting correspondence, preparing reports, and organizing travel arrangements
Coordinate and manage special projects and events as required
Handle personal tasks for the CEO as needed, including personal shopping, errands, and scheduling appointments
Liaise with other departments and external stakeholders on behalf of the CEO and senior management team
Manage professional and personal scheduling and tasks for CEO, including agendas, mail, email, phone calls, client management, procurement, and other company logistics
Manage senior executives' travel logistics and activities, including accommodations, transportation, and meals
Assist in the management and posting of the social media platform
Required skills and qualifications
Bachelor's degree in Business Administration or related field preferred
Minimum of 5 years of experience as an Executive Assistant, preferably in a commercial real estate or related field
Excellent organizational and time management skills with the ability to manage multiple priorities and deadlines
Strong attention to detail with a focus on accuracy and quality
Excellent verbal and written communication skills
Proficiency with office productivity tools and an aptitude for learning new software and systems
Demonstrated ability to work independently and as part of a team
Ability to handle confidential information with discretion and professionalism
Flexible team player, willing to adapt to changes and unafraid of challenges
Valid driver's license and ability to travel as required
If you are a highly motivated and detail-oriented individual with a passion for the real estate industry, we encourage you to apply for this exciting opportunity to support a dynamic and growing company.
Preferred skills and qualifications
Experience in overseeing budgets and expenses
Experience in developing internal processes and filing systems