Accounts Payable/Receivable Administrator at TDK-Lambda Americas Inc in San Diego, California

Job Description:

Essential Duties and Responsibilities include the following. Other duties may be assigned.

• Non-PO Invoices – Review invoices for accuracy and proper approval, research and resolve any discrepancies, and enter into system for payment.


• PO Invoices – Review invoices for accuracy, matches to PO receivers, research and resolve any discrepancies, and enter into system for payment.


• Employee Expense Reports – Review for accounting approval within company policy, enter into system for payment.


• Supplier Statements – Review suppliers’ statement of account to ensure payments are up to date and request any missing invoices.


• Maintain open AP file – Audit weekly in preparation of check run.


• Weekly Check Runs – Generate checks and electronic payments, match remittance advice and back-up, send automated remittance advices for electronic payments, and mail checks upon signature and approval.


• Queries – Respond to supplier and employee queries regarding any payment issues and/or discrepancies in a timely manner.


• Month-End Expense Accruals – Prepare month-end expense accruals to include all non-PO invoices, expense reports, utilities, PO invoices for services, etc.…


• Filing –Maintain all accounts payable files.


• Process month end AP confirmations & create AR confirmations.


• Place customers on hold when accounts are past due, releasing when current.


• Administrate collection process and correspond with customers as necessary to collect payments. Involve AR Supervisor if actions do not result in customer payments.


• Work directly with inside sales team to identify, investigate and analyze all customer deductions.


• Work with sales to identify causes of unauthorized deductions and find resolution.


• Ensure that deduction credits and chargebacks are processed timely & accurately.


• Assist in gathering data necessary in order to analyze and set up terms for new customers.


• Responsible for cash applications, and lockbox processing.


• Capture daily credit card payments processed by inside sales.


• Maintain Monthly Cash Transaction spreadsheet.


• General filing for AR.


• Other AR and AP projects as assigned.

Supervisory Responsibilities                                                      

This job has no supervisory responsibilities

Qualifications for an AP-AR Administrator

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience                                                      

Associate's degree (A. A.) or equivalent from two-year College or technical school; or one to two years of related experience and/or training; or equivalent combination of education and experience

Salary Range

The starting annual base pay for this role is between USD $50,000 to $65,000 per year. The actual base is dependent upon many factors, such as: training, transferable skills, work experience, business needs, and market demands. The base pay range is subject to change and may be modified in the future. The role may be eligible for various bonus programs and benefits. 

Language Skills                                                              

Ability to read, analyze and interpret general business periodicals, professional journals, technical procedures, or governmental regulations.  Ability to write reports, business correspondence, and procedure manuals.  Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.

Mathematical Skills                                                        

Basic addition, subtraction, multiplication, and division.

Computer Skills                                                              

To perform this job successfully, an individual should have general knowledge of MS Office Word, and advanced knowledge of Excel software.

Other Qualifications                                                       

Successful candidate will be highly motivated, team oriented and well-organized. Possess strong analytical skills, negotiating, and the ability to work under pressure with multiple priorities.

ABOUT TDK-LAMBDA AMERICAS INC. 

Acquired by TDK in 2008, TDK-Lambda Americas Inc. represents the culmination of three well-established North American power manufacturers: Electronic Measurements Inc., Lambda Electronics, and Innoveta Technologies. We have earned the reputation of being a trusted world-class organization through a history of providing reliable and innovative power supplies. Our broad product offering features over 6,000 models that are suited for many applications, including medical, industrial, broadcast, defense, factory automation, and LED/LCD signage. Our view is that "power supply" is more than just an electronic device, but the heart of our customer's systems. This belief has helped us become a global leader in our industry.

We employ approximately 300 people in our engineering, manufacturing, and sales offices across the United States. At our company, we value the work and ideas of our employees. They are encouraged to express their opinions and take the initiative, which has helped with the growth of our community and kept us at the cutting edge of new technologies. We offer our employees not only a career opportunity but also an environment that allows them to succeed.

TDK-Lambda Americas offers great benefits and perks, including healthcare benefits, a 401(k) with match, paid time off (PTO), educational assistance, recognition plans, service awards, and performance-based awards.

To perform this job successfully, an individual must be able to perform each essential job duty satisfactorily. TDK-Lambda Americas is an Equal Opportunity, Affirmative Action Employer and is committed to the full inclusion of all qualified individuals. In keeping with that commitment, we will take the steps to assure that people with disabilities are provided reasonable accommodations to perform the essential functions of the position.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)

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