Section Administrator at The University of Chicago in Chicago, Illinois

Job Description:

Department

BSD MED - Emergency Medicine



About the Department

In existence for over thirty years, the Emergency Medicine program at the University of Chicago has a distinguished history, playing a leadership role in the development of pre hospital emergency care in the city of Chicago, serving as 'medical control' for the Chicago South EMS System, initiating the city's only hospital-based aeromedical transport system, serving as a level I trauma center for the care of injured children, and becoming one of Chicago's 'leadership hospitals' in disaster and terrorism preparedness. Recently the Section has also supported the development of the highly collaborative Emergency Resuscitation Center focused on sudden cardiac death and equally creative work in health services research, which together have made the section one of the premier emergency medicine research programs in the country. We are currently in the process of supporting initiatives in medical informatics, patient safety, international health, and EMS research.


The Section is also home to one of the country's oldest emergency medicine residency training programs, and the education of house staff and medical students remains among our highest priorities. We invite you to explore our website and encourage you to contact us if you are interested in learning more about our Section.


The Section of Emergency Medicine is a component of the Department of Medicine, which was the first department created when the medical school began over 110 years ago. It has evolved into the largest department not only in the medical school with over 300 full time faculty but is also the largest department in the University. The main missions of the Department of Medicine, scholarship, discovery, education and outstanding patient care, occur in a setting of multicultural and ethnic diversity. These missions are supported by exceptional faculty and trainees in the department.
The Department of Medicine also takes great pride in providing unparalleled, comprehensive and innovative patient care. The Department's clinical excellence is continually recognized by the highly regarded US News and World Report. Each of the Department's sub-specialty practices are recognized as programs of national, regional, and local distinction for our novel diagnostic and therapeutic patient care offerings.


The Department of Medicine has a long and proud history of research and discovery in the basic, clinical and translational sciences. Currently, the Department of Medicine is among an elite group of medical centers who are leading in the discovery and delivery of personalized medicine. Our impressive pool of talented researchers is renowned for bridging the bench to the bedside, and clinical research evaluations of new drugs and devices. The educational mission of the Department of Medicine is to train exceptional healers and the future leaders in academic medicine.
The Department is home to four top residency programs, including one in Emergency Medicine and twelve fellowship programs, including seven federally-funded training grants.



Job Summary

The Section Administrator will manage the combined administrative, financial, academic and clinical affairs of the Section of Emergency Medicine in the Department of Medicine. The Section Administrator will perform duties as the lead administrative officer for the Section including planning, coordinating and directing broad and complex financial and management functions of the Section in support of teaching, medical research and clinical care.



Responsibilities

• Manage the implementation, direction, and policy development in areas of finance (revenue/expense management), professional fee billing, grants/contracts, human resources, facility operations, and fellowship training programs.
  
  


• Develop or direct the development of accounting systems for the section's fiscal affairs, including systems and procedures to optimize income and control expenditures.
  
  


• Provide the section chief and departmental administration with financial analysis and financial reports on a regular basis.
  
  


• Conduct or direct the content of special studies related to financial management and accounting.
  
  


• Direct the preparation of the section's operating budget. Develop estimates for staff, faculty salaries, and recovery, and all non-salary expenditures. Provide guidance and counsel to the section chief, faculty members, and departmental administration.
  
  


• Participate with faculty, physician billing offices, and the hospital to identify chargeable professional fee tests and procedures, ensures the integrity of billing data, monitor accuracy of professional fee reports, and assesses the effectiveness of billing efforts.
  
  


• Assist in the Management of Clinical Operations, including consistent and effective procedures for billing, credentialing, addressing physician compliance with regulatory requirements.
  
  


• Work with physician leaders and UCMC administration to address clinical operations issues affecting hospital operations.
  
  


• Manage the section's payroll/personal activities for all employees, including assisting the Section Chief with faculty members.
  
  


• Authorize new hires, terminations, lay-offs, leaves of absences, and merit increases. Establish systems that promote fair and effective recruitment, hiring, evaluation, promotion, disciplinary action and discharge practices.
  
  


• Direct and supervise the activities of the section's support staff. Hire, train, develop, conduct corrective action, and evaluate subordinates.
  
  


• Make effective recommendations on compensation. Participate in the recruitment of faculty members and ensures the timely and accurate processing of faculty appointments and promotions.
  
  


• Participate with the Section Chief in the development plans for future faculty and staff needs and identifies resources for their support.
  
  


• Assist the faculty in the pursuit of grants and awards to continue the research, education, and clinical activities of the section.
  
  


• Communicate grant opportunities to faculty and facilitates the timely submission of grant applications related to the opportunities.
  
  


• Participate in the development and implementation of fund raising plans for the Section. Manage activities related to section space, facilities, and equipment, including renovations, moves, maintenance, and ongoing facilities operations.
  
  


• Direct activities related to renovation or redistribution of section space and maintain appropriate records of same, and ensures that all activity is coordinated with the appropriate Departmental, Divisional, University, or Hospital office.
  
  


• Develop, implement, and administer policies and procedures and monitor compliance with University fiscal, academic, and human resources policies and procedures.
  
  


• Participate in the development, implementation, and maintenance of computer hardware and software to support the section's activities and goals.
  
  


• Ensure that systems are compatible with existing, Departmental, Divisional, and University operating systems and software.
  
  


• Facilitate the collection, compilation, and analysis of appropriate data for use in routing and special projects.
  
  


• Participate on Departmental, Divisional, and University committees.
  
  


• Provides leadership to managers and professional staff within a department to support teaching, medical research and clinical care. Facilitates research initiatives of the faculty and staff.
  
  


• Establishes department priorities, allocates resources and executes strategic plan.
  
  


• Manages non-medical activities of the department(s). Advises policy development and implementation in various departmental areas.
  
  


• Performs other related work as needed.
  
  

Minimum Qualifications




Education:

Minimum requirements include a college or university degree in related field.



Work Experience:

Minimum requirements include knowledge and skills developed through 7+ years of work experience in a related job discipline.



Certifications:




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Preferred Qualifications




Education:

• Advanced degree ( MHA, MHSA, MBA, HSM) or relevant field.
  
  

Experience:

• Experience with the administration of academic medicine, especially hospital based services.
  
  


• Experience in an administrative/supervisory capacity within a healthcare and/or academic medical center.
  
  


• Experience at negotiating on behalf of unit in order to accomplish goals (salaries, budgets, etc.).
  
  

Licenses and Certifications:

• Certificate in Academic Emergency Medicine.
  
  
  
  

Technical Skills or Knowledge:

• Knowledge of spreadsheet and word processing programs.
  
  


• Knowledge of financial, management and operational functions in the areas of clinical, educational and research.
  
  


• Expertise with monitoring, analyzing, and forecasting section performance using pillar KPIs such as productivity, financial, efficiency, patient satisfaction, employee engagement, and access.
  
  


• Strength developing solid financial proformas and then reviewing their accuracy for future proforma development.
  
  


• Computing skills sufficient to effectively use many diverse managerial and administrative computer applications.
  
  


• Knowledge of accounting principles.
  
  


• General knowledge of billing and collection.
  
  


• Knowledge of major federal awards and/or clinical trials operations.
  
  

Preferred Competencies

• Strategic leadership skills.
  
  


• Project management skills.
  
  


• Supervisory skills.
  
  


• Analytical skills, including the identification of opportunities for volume growth and clinical revenue.
  
  


• Problem-solving skills, especially involving the complexities of healthcare operations.
  
  


• Decision-making skills.
  
  


• Attention to detail.
  
  


• Organizational skills.
  
  


• Quantitative skills.
  
  


• Oral and written communication skills.
  
  


• Interpersonal skills.
  
  


• Ability to work independently with a high degree of initiative.
  
  


• Ability to maintain confidentiality.
  
  
  
  

Working Conditions

• Position location is primarily at the University of Chicago's Hyde Park campus.
  
  


• The ability to work remotely more than 20% of time is not anticipated.
  
  

Application Documents

• Resume/CV (required)
  
  


• Cover Letter (required)
  
  

When applying, the document(s) MUSTbe uploaded via the My Experience page, in the section titled Application Documents of the application.



Job Family

Administration & Management



Role Impact

People Manager



Scheduled
Weekly Hours

37.5



Drug Test Required



No



Health Screen Required



No



Motor Vehicle Record Inquiry Required



No



Pay Rate Type

Salary



FLSA Status

Exempt



Pay Range

$130,000.00 - $160,000.00
The included pay rate or range represents the University's good faith estimate of the possible compensation offer for this role at the time of posting.



Benefits Eligible

Yes
The University of Chicago offers a wide range of benefits programs and resources for eligible employees, including health, retirement, and paid time off. Information about the benefit offerings can be found in the Benefits Guidebook.



Posting Statement



The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, national or ethnic origin, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.


Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.


We seek a diverse pool of applicants who wish to join an academic community that places the highest value on rigorous inquiry and encourages a diversity of perspectives, experiences, groups of individuals, and ideas to inform and stimulate intellectual challenge, engagement, and exchange.


All offers of employment are contingent upon a background check that includes a review of conviction history. A conviction does not automatically preclude University employment. Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.


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