Grant and Contract Administrator at The University of Chicago in Chicago, Illinois

Job Description:

Department

UL Inclusive Economy Lab



About the Department

Founded in 2015, The University of Chicago Inclusive Economy Lab conducts rigorous research that expands economic opportunity for people harmed by discrimination, disinvestment, and segregation. One of five Urban Labs based at the Harris School of Public Policy, the Inclusive Economy Lab is led by Pritzker Director Marianne Bertrand, Chris P. Dialynas Distinguished Service Professor of Economics at the Booth School of Business.



Job Summary

The job performs routine pre-award and/or post-award activities relating to grant and contract proposals and funding within a department or unit. Pre-award activities include research, preparing applications, and editing proposals. Post-award activities include compliance monitoring, payment processing, and salary allocations. Performs work with guidance from others.



Responsibilities

• Pre-Award:
  
  


• Supports unit fundraising efforts through assisting the team on the grant application process for foundation and corporate proposals and reports.
  
  


• Understanding and summarizing sponsor submission guidelines.
  
  


• Leading project management of grant submission, including meetings.
  
  


• Creating and updating workplan and tracking templates.
  
  


• Gathering supporting materials.
  
  


• Ensuring the review of all applications against University guidelines.
  
  


• Coordinating with other departments/units/divisions regarding multi-investigator proposals and grants.
  
  


• Attaining prior approval from the university through use of the AURA system.
  
  


• Assisting leadership team members with reviewing proposal components for completeness and compliance.
  
  


• Submitting proposals and reports (often on sponsor portals).
  
  


• Executing the monthly grant report and fundraising calendar.
  
  


• Post-Award:
  
  


• Assists with straightforward post-award activities including account creations, regulatory and compliance monitoring, salary allocations, effort reporting, grant projections, cost allocations, cost center charges, equipment inventory, invoice preparation, grant closing process, and account closing.
  
  


• Prepares closing memos and works with University Research Administration to ensure that research accounts are terminated in good standing.
  
  


• Conduct finance transfers, including payroll and non-personnel transfers.
  
  


• Assists on all sub-award agreements including set-up and payment/execution.
  
  


• Assists in preparation of budget summaries as required for sponsored project reports.
  
  


• Responsible for purchasing for the department, including working with University Procurement department to create agreements, creation of purchase orders, conducting purchasing using finance systems andensuring that purchasing requests are accurate and in compliance with university policy.
  
  


• Lead in office related invoice processing and supply purchases.
  
  


• Responsible for administering time-tracking system, running reports, conducting audits, providing trainings, trouble-shooting system errors, and enforcing compliance with policies.
  
  


• Drafts presentations, charts, graphs and visual with a moderate level of guidance.
  
  


• Researches new avenues for funding, research and grant opportunities. Ensures that notices of relevant opportunities are brought to faculty attention. With guidance and direction from others, works with sponsors to draft proposal budgets in accordance with unit or University needs.
  
  


• Prepares summaries of grants and effort allocations for Principal Investigators, meets with them and responds to their questions. Coordinates with other departments/units/divisions regarding multi investigator grants. Serves as department contact for annual audits and agency site visits.
  
  


• Performs other related work as needed.
  
  

Minimum Qualifications




Education:

Minimum requirements include a college or university degree in related field.



Work Experience:

Minimum requirements include knowledge and skills developed through

Certifications:




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Preferred Qualifications




Education:

• Bachelor's degree in a relevant field.
  
  

Experience:

• Previous experience in a decentralized environment.
  
  


• Previous experience with various University electronic systems, including grant, finance and purchasing system experience (e.g. Concur).
  
  


• Demonstrated experience working with communities that have experienced segregation and disinvestment.
  
  


• First generation college students and those with lived experience in communities experiencing poverty and disinvestment are encouraged to apply.
  
  

Technical Skills or Knowledge:

• Proven ability with software applications and databases.
  
  


• High level of fluency in word processing, presentation, and spreadsheet software (e.g. MS Office, including Word, Excel, PowerPoint and Outlook), particularly Microsoft Excel.
  
  

Preferred Competencies

• Ability to engage thoughtfully with issues related to race, identity, and equity and work across difference.
  
  


• Must have exceptional organizational skills, including attention to detail, time-management, with previous project management experience.
  
  


• Ability to prioritize projects during high-pressure and high-volume workload periods.
  
  


• Customer service orientation and communication skills.
  
  


• Utilize critical thinking skills to draw conclusions/solve problems.
  
  


• Demonstrate ability to clearly communicate and discuss information internally and externally.Demonstrated ability to manage multiple projects simultaneously and meet tight deadlines.
  
  


• Ability to work both independently and to collaborate with others, both on internal teams.
  
  


• Must be able to build professional relationships with project teams, central support staff, and funders to best support project outcomes.
  
  


• Demonstrates high level of personal integrity.
  
  

Application Documents

• Resume/CV (required)
  
  


• Cover Letter (required)
  
  

When applying, the document(s) MUSTbe uploaded via the My Experience page, in the section titled Application Documents of the application.



Job Family

Financial Management



Role Impact

Individual Contributor



Scheduled
Weekly Hours

37.5



Drug Test Required



No



Health Screen Required



No



Motor Vehicle Record Inquiry Required



No



Pay Rate Type

Hourly



FLSA Status

Non-Exempt



Pay Range

$59,500.00 - $77,000.00
The included pay rate or range represents the University's good faith estimate of the possible compensation offer for this role at the time of posting.



Benefits Eligible

Yes
The University of Chicago offers a wide range of benefits programs and resources for eligible employees, including health, retirement, and paid time off. Information about the benefit offerings can be found in the Benefits Guidebook.



Posting Statement



The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, national or ethnic origin, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.


Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.


We seek a diverse pool of applicants who wish to join an academic community that places the highest value on rigorous inquiry and encourages a diversity of perspectives, experiences, groups of individuals, and ideas to inform and stimulate intellectual challenge, engagement, and exchange.


All offers of employment are contingent upon a background check that includes a review of conviction history. A conviction does not automatically preclude University employment. Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.


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