Job Description:

Buyer III

Buyer III

Department: Purchasing

Location: Hybrid - remote & on-site

MassBay fosters educational excellence and academic success to prepare students for local and global citizenship, to meet critical workforce demands of communities, and to contribute to the region’s economic development.

Massachusetts Bay Community College values diversity, inclusion, and collaboration. We strongly encourage members of underrepresented communities to apply to join our community.

Located in Greater Boston, MassBay is a comprehensive, open-access community college offering associate degrees and certificate programs on three campuses in Wellesley Hills, Framingham, and Ashland, Massachusetts.

Position Summary:

The ideal candidate will join a vibrant and inclusive educational community,and have a desire and ability to work with a diverse population.

Witha focus of supporting College activities on the Framingham and Ashland campuses,this position assists with the procurement of supplies, equipment and services forCollege-wide departments and activities in adherence with State and Collegepolicies and procedures. The Buyer IIIwill also employ knowledge of the principles and practices of purchasing, aswell as maintain accurate records. TheBuyer III will analyze and determine the applicability of data to drawconclusions and make appropriate recommendations regarding purchasing. Thisposition also involves the gathering of information through questioningindividuals and examining records and documents.

Key Responsibilities and Duties:

• Ensure the proper accounting for purchasing transactions, including ensure appropriate quotes and bids are obtained when applicable, the issuance of purchase orders and placing orders in a timely manner;
• Assist departments with requisition vendor selection, including use of State, Massachusetts Higher Education Consortium (MHEC) and Education and Institutional Consortium (E&I) contracts as appropriate;
• Monitor, verify and complete accounting information on requisitions including asset and inventory information when applicable;
• Place orders approved to be delivered to the Framingham and Ashland campuses in a timely manner at the convenience of divisional representatives, tag incoming Framingham/Ashland assets within two business days of arrival;
• Working with Shipping and Receiving and other departments, schedule water, paper, supply and mail deliveries to Framingham and Ashland;
• Assist with documenting, and reviewing for compliance, department policies and procedures for Pitney Bowes, UPS, Send Suite Tracking, Frontline and other departmental software;
• Prepare and review reports and documents for accuracy, completeness and content and take appropriate action to resolve problems;
• Review and submit surplus property disposal requests in accordance with state law and College policy, monitor compliance;
• Assist with asset cycle and inventory counting;
• Process assigned tickets;
• Assist departments with troubleshooting requisition issues, purchase order issues, vendor requests and vendor quotes;
• Serve as a backup for vendor database management, and food and travel orders;
• Perform other duties as assigned.
  

Commitmentto Equity:

• Support MassBay’s commitment to the Equity Agenda; collaborating with faculty, staff, and students on the College’s strategic initiatives dedicated to closing the equity gap related to student outcomes;
• Support MassBay’s commitment to being anti-racist; embracing a community free of bias and inequality;
• Contribute to discussion and review of applicable College policies with a critical lens toward diversity, equity and inclusion.

This list is not to be considered all-inclusive. A supervisor may assign other duties as required to meet the needs and foster the mission of the College.

All employees of MassBay are expected to work collegially and collaboratively within a community that values and celebrates diversity.

Required Qualifications:

Applicants must have atleast (A) three years of full-time, or equivalent part-time, professional orparaprofessional experience in purchasing work, and (B) of which at least twoyears must have been in a professional capacity, or (C) any equivalentcombination of the required experience and the substitutions below.

Substitutions:

I. An Associate's degree with a major inbusiness administration or business management may be substituted for a maximumof one year of the required (A) experience.*

II. A Bachelor's or higher degree with a majorin business administration or business management may be substituted for amaximum of one year of the required (A) experience and one year of the required(B) experience.*

*Education toward such adegree will be prorated on the basis of the proportion of the requirementsactually completed.

NOTE: Educational substitutions will only be permittedfor a maximum of two years of the required experience. Substitutions will be permitted for a maximumof one year of the required (B) experience.

Preferred Qualifications:

• Sensitivity and commitment to the goals of Affirmative Action and workforce diversity;
• Experience working in a diverse environment;
• Demonstrated commitment to working with underserved students;
• Knowledge of Massachusetts General Laws regarding public construction bidding. Massachusetts Certified Public Purchasing Official (MCPPO) certification preferred; knowledge of public bidding for goods and services, as prescribed by Operational Services Division.
• Ability to obtain MCPPO Certification within one year of hire date
• Ability to work accurately with names, numbers, codes and/or symbols, as well as use charts, graphs, and tables;
• Ability to adjust to changing situations to meet changing requirements;
• Ability to work independently and exercise sound judgment.
• Proficiency in oral and written expression;
• The position may include physical demands, including walking, standing, bending, and lifting objects;
• Bachelor’s degree or higher in a related field;
• At least three years related experience, ideally in higher education;
• Knowledge and experience with PeopleSoft Financials;
• Proficient in MS Office Software including Word and Excel;
• Excellent organizational and project management skills;
• Strong communication and interpersonal skills;
• Ability to work independently and as part of a team;
• Experience working with people of diverse backgrounds;
• Demonstrable ability to comprehend, inform, and communicate with all levels;
• Demonstrable experience in handling and prioritizing tasks.
  

Additional Information:

Salary Range: AFSCME Unit I, Grade 19 Step 1 $63,064.30 annually. Appointmentsfrom outside the bargaining unit begin at Step 1 of the range.

As a Massachusetts State Employee, youare offered an outstanding suite of benefits adding value to your salary.

• Array of choices for health insurance plans to meet individual/ family needs
• Affordable Dental Insurance and vision discount program
• 12 paid State/ Federal holidays
• Generous sick, vacation, and personal time
• Flexible Spending Plans to reduce your taxable income
• Low-cost basic and optional life insurance
• Defined Benefit Pension Plan, providing a fixed, pre-established benefit for employees at retirement
• Thinking to save more money towards retirement: consider Deferred Compensation plans i.e., 457(b) or 403(b).
• Tuition Benefits for employees and dependents at state colleges and universities
• Free Employee Assistance Program (EAP)
• Eligibility towards Public Service Loan Forgiveness (PSLF)
• Free gym and parking on campus

Need more info: https://www.massbay.edu/employment/benefits

Classification: Pleasefind the link to the Commonwealth of Massachusetts Human Resources DivisionClassification Specification for the position,
https://www.mass.edu/forfacstaff/classificationspecs/home.asp.

Position Type: AFSCME-Unit I

Application Deadline: January 7, 2025, or thereafter until filled.

To Apply: Please include a letter of interest and resume with your online application.

Staff

Hiring is subject to state appropriation funding.

Final candidates are required to provide sealed transcripts and/or certifications.

Hiring is contingent upon a successful CORI clearance.

Massachusetts Bay Community College isan affirmative action/equal opportunity employer and does not discriminate onthe basis of race, color, national origin, ethnicity, sex, disability,religion, age, veteran status, genetic information, pregnancy or relatedconditions, gender identity, sex characteristics, sex stereotypes or sexualorientation in its programs and activities as required by Title IX of theEducational Amendments of 1972, the Americans with Disabilities Act of 1990,Section 504 of the Rehabilitation Act of 1973, Title VII of the Civil RightsAct of 1964, and other applicable statutes and college policies. The Collegeprohibits Sex-Based Harassment. Inquiries or complaints concerningdiscrimination, harassment, or retaliation shall be referred to the College’sAffirmative Action Officer and/or Title IX Coordinator (Lisa MacDonald, lmacdonald@massbay.edu (781) 239-3147), the Massachusetts Commission Against Discrimination, the EqualEmployment Opportunities Commission or the United States Department ofEducation’s Office for Civil Rights.

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