Procurement Analyst at New York County District Attorney's Office in New York, New York

Job Description:

Job Description

Division/Unit: Procurement and Contract Management Unit

Position Title: Procurement Analyst

Civil Service Title: Community Associate

Salary Range: $67,679 - $71,288

Job Description

The New York County District Attorney's Office has an opening for a Procurement Analyst in its Procurement and Contract Management Unit. In this position, the Procurement Analyst is responsible for the acquisition of goods and services to meet the Office's needs while adhering to applicable government law, directives, and internal policies.

Responsibilities include but are not limited to:

• Formulating, developing, and preparing all documentation applicable to bids and solicitations, contract, and purchase order actions.
• Managing the procurement process from inception to completion including bid and contract formation, preparing, and processing all procurement documents.
• Reviewing and ensuring all contract and purchase order requisitions for compliance with Procurement Policy Board Rules, internal policies and procedures, and applicable directives.
• Processing invoices including but not limited to: obtaining complete and accurate invoices, verifying prices are in compliance with contract and or purchase order terms, logging information in internal database, and coordinating with other units for complete invoice approvals and processing.
• Conferring with and advising project managers to ensure contract compliance and conformance to applicable law and underlying contract and/or purchase order requisitions.
• Attending and serving as contract and subcontract representative at program and project meetings, as required.
• Organizing and processing workflow for effective and efficient compliance and timely management of associated tasks.
• Creating and maintaining reports for invoices, expenditures, and inventory.
• Undertaking additional tasks as required by the Unit.

• Level 1 - High School Diploma and three (3) years of buying experience in public or private enterprises required.
• Level 2 - High School Diploma and four (4) years of buying experience in public or private enterprises required.

• Bachelor's degree preferred.
• Knowledge of New York City's Procurement Policy Board Rules, local laws, and policies impacting procurements.
• Experience with the New York City's Financial Management System (FMS).
• Experience working with government procurement.
• Experience negotiating contracts with suppliers and/or subcontractors.
• Excellent written and verbal communication, organizational, and interpersonal skills.
• Must be able to perform under pressure in a fast-paced environment; able to multi-task and meet deadlines.
• Must be extremely detail-oriented (with strong concern for data accuracy), self-motivated, highly organized, resourceful, and reliable.
• Proficient in Microsoft Word and Excel.
• Ability to update and edit existing databases.
• Ability to follow directions and apply proper policies, procedures, and guidelines.

• Apply with a Cover Letter and Resume.

• Staff work 35 hour per week. Telework available two days per week.

• Current office employees: To be eligible for a transfer or promotion, staff must have already served at least 1 year in their current unit/bureau/department and be in good standing. In addition, must meet the minimum and additional qualifications of the position.
• Authorization to work in the United States is required for this position.

1. High school graduation or equivalent and three years of experience in community work or community centered activities in an area related to duties described above; or
2. Education and/or experience which is equivalent to \"1\" above.

• As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education's website at https://studentaid.gov/pslf/ .

• City Residency is not required for this position.

The New York County District Attorney's Office serves and protects the People of New York through the fair administration of justice, without fear or favor. The Office's Professional Staff perform a variety of key functions, including supporting the Trial Division, Investigation Division, Special Victims Division, Pathways to Public Safety Division, and Appeals Division, which handles all the Office's matters in state and federal appellate courts.

Professional Staff members perform a variety of key functions for the Office, including supporting the five Divisions, as well as other prosecution support and office functions. Our Professional Staff receive a competitive salary and a generous benefits package, as well as unparalleled opportunities for professional development.

The New York County District Attorney's Office is an Equal Opportunity Employer, committed to recruiting and retaining a diverse and culturally responsive workforce. Given the diverse nature of our community, the ability to work with people of different backgrounds is critical. The Office seeks to have a staff that reflects the diversity of the community that we serve. To that end, all applicants will be considered without regard to actual or perceived race, color, national origin, religion, sexual orientation, marital or parental status, disability, sex, gender identity or expression, age, prior record of arrest; or any other basis prohibited by law. These protections extend to all management practices and decisions, including recruitment and hiring practices, appraisal systems, promotions, training, and career development programs.About the Team

The Professional Staff Recruitment Team at DANY supports the Office's initiatives to have a staff that reflects the diversity of the community that we serve. We seek employees that are interested in a career in the public sector and will support the Office's initiative of delivering One Standard of Justice for All.

For questions or inquiries, please contact Recruitment@dany.nyc.gov.