Arts & Sciences Program Administrator at Dartmouth College in hanover, New Hampshire

Job Description:

Posting date:

11/25/2024

Open Until Filled:

Yes

Position Number:

1000659

Position Title:

Arts & Sciences Program Administrator

Department this Position Reports to:

Institute for Writing & Rhetoric

Hiring Range Minimum:

$48,300

Hiring Range Maximum:

$63,000

Union Type:

Not a Union Position

SEIU Level:

Not an SEIU Position

FLSA Status:

Exempt

Employment Category:

Regular Full Time

Scheduled Months per Year:

12

Scheduled Hours per Week:

37.5

Location of Position:

Hanover, NH 03755
37 Dewey Field Road, Room 233

Remote Work Eligibility?:

Onsite only

Is this a term position?:

No

Is this a grant funded position?:

No

Position Purpose:

To manage the Institute for Writing and Rhetoric's administrative and financial activities, and to support the Institute's Director and academic functions.

Required Qualifications - Education and Yrs Exp:

Bachelors plus 3-5 years' experience or equivalent combination of education and experience

Required Qualifications - Skills, Knowledge and Abilities:

• Excellent oral and written communication and interpersonal skills.


• Strong planning and organization skills. Knowledge of financial and budget principles and procedures.


• Ability to acquire new technical skills and implement new procedures.


• Attention to detail and accuracy


• Ability to work independently and as a team member


• Ability to maintain confidentiality and security.

Department Contact for Recruitment Inquiries:

James E. Dobson

Department Contact Phone Number:

603-646-8612

Department Contact for Cover Letter and Title:

James E. Dobson

Department Contact's Phone Number:

603-646-8612

Equal Opportunity Employer:

Dartmouth College is an equal opportunity/affirmative action employer with a strong commitment to diversity and inclusion. We prohibit discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, veteran status, marital status, or any other legally protected status. Applications by members of all underrepresented groups are encouraged.

Background Check:

Employment in this position is contingent upon consent to and successful completion of a pre-employment background check, which may include a criminal background check, reference checks, verification of work history, conduct review, and verification of any required academic credentials, licenses, and/or certifications, with results acceptable to Dartmouth College. A criminal conviction will not automatically disqualify an applicant from employment. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.

Is driving a vehicle (e.g. Dartmouth vehicle or off road vehicle, rental car, personal car) an essential function of this job?:

Not an essential function

Special Instructions to Applicants:

Dartmouth College has a Tobacco-Free Policy. Smoking and the use of tobacco-based products (including smokeless tobacco) are prohibited in all facilities, grounds, vehicles or other areas owned, operated or occupied by Dartmouth College with no exceptions. For details, please see our policy.
https://policies.dartmouth.edu/policy/tobacco-free-policy

Quick Link:

https://searchjobs.dartmouth.edu/postings/76722

Description:

Administration: Coordinates administrative functions and activities of the program including establishing internal deadlines and priorities to meet external ones; interprets and applies college-wide policies, ensuring department adherence; with Director, implements department policies and procedures, communicating such to faculty, staff, students and visitors; serves as liaison between the director and program faculty, college administrative offices, college committees, other departments and programs; provides updates to the ORC, timetables, elective circulars, classroom scheduling and final exams; supports faculty in three different buildings (copier maintenance, coffee, etc.); works across programs, department, and offices with diplomacy and organization; provides notifications/listings to events calendar, event flyers, bulletins, and updates first-year documents; completes Federal Compliance Government Space Survey every three years to assist OSP with F&A proposal.

Percentage Of Time:

35%

Description:

Financial/Budget Management: Prepares budget reports for the program. Monitors and reconciles all accounts and advises director on financial issues. current year budget and spending, P-card transactions/reconciliation, and adherence to College policy. Oversees electronic purchase orders, journal transfers, requests for reimbursements and forms for disposition of prizes, awards and research stipends. Supports internal and external grants; advises on development of proposals. In conjunction with Director, interacts with departments/programs about their First-Year Seminars; assures FYS faculty compliance with processes and budgeting. Understands and applies knowledge of purchasing and related Oracle systems. Supports the Director in matters related to current year budget and spending, P-card transactions/reconciliation, and adherence to College policy.

Percentage Of Time:

20%

Description:

Faculty Support: Coordinates faculty searches, including supporting director and faculty on recruitment policies. Posts advertisement in national journals, mailing lists, and websites and responds to all applicant inquiries. Arranges candidate visits to campus. Assists the Director in faculty appointment process and assures compliance with guideline. Monitors for timeliness of adjunct, lecturer, and visiting and faculty appointments, re-appointments and promotions. Organizes and submits 25+ annual faculty contracts. Assists Director on enrollment and course coverage. This includes 1,150 incoming students each year, as well as for readmits, for transfers, etc. Administers course approval process for all courses, including the First-year Seminars. Processes confidential information. Maintains personnel files for each faculty member. Supports faculty/director with financial transactions, including use of chart strings. Assists the Director in the preparation of courses and teaching schedules. Coordinates the textbook ordering process.

Percentage Of Time:

20%

Description:

Communication: Serves as the primary point of contact representing the program to the College and external constituencies. Monitors the academic progress of all special majors. Tracks, collects, edits, and publishes course descriptions. Collaborate with other administrative staff on maintaining the program's web materials. In conjunction with the A&S Development Office and the Director, assists stewardship efforts; including, correspondence with donors and providing information. Supports the program mission and values. Acts appropriately in dealing with others and supports the program's commitment to diversity.

Percentage Of Time:

10%

Description:

Event Coordinator: Assists in the coordination of the following types of events: faculty development sessions, meetings, lectures, workshops, conferences, open houses, social gatherings, and seminars. Responsible for advertising/public relations, invitations, room, equipment, food, and expense management for events.

Percentage Of Time:

10%

Description:

Information Management: Adhering to institutional policies and procedures, maintains a comprehensive array of paper and electronic records such as inventories, budgets, special majors, student information, and personnel files. As appropriate, determines retention and disposition for specific information not otherwise covered by institutional policies.

Percentage Of Time:

10%

Description:

Student Employment: Hires, trains, and supervises student employees. Assigns daily work and provides feedback on performance. Submits payroll for and tracks data on as many as 60 student employees per term.

Percentage Of Time:

10%

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Demonstrates a commitment to diversity, inclusion, and cultural awareness through actions, interactions, and communications with others.

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Performs other duties as assigned

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