Administrative Assistant - Burlington, VT at Hoyle, Tanner and Associates, Inc. in Burlington, Vermont

Job Description:

Hoyle Tanner is seeking a part-time, organized and detail oriented Administrative Assistant to join our team 24 hours per week. The ideal candidate will be responsible for providing administrative support to ensure the efficient operation of our Burlington office, and will have excellent communication skills, attention to detail and the ability to work in a fast-paced environment.

Who we are:

• Hoyle Tanner is a growing, mid-size national consulting engineering firm providing multi-disciplined engineering and planning services to private, municipal, state and federal markets. Hoyle Tanner has exciting career opportunities for motivated professionals who share our vision and commitment. We are proud of our reputation of creative and quality service delivered on time, on budget and with dedication and loyalty to our clients.

If this position sounds like a good fit for you, and you want to be surrounded by a team that values integrity, honesty and the autonomy to effect change, then please apply to come join the great team at Hoyle, Tanner & Associates, Inc.

Responsibilities:

• Answer and direct phone calls
• Provide administrative support for office staff (i.e. coordinate the printing and picking up of plans from outside sources, post office, office and kitchen supplies, etc.)
• Property coordination including communication with landlord on space needs, heat, elevator, bathrooms, cleaners, maintenance, etc.
• Printer repairs/ printer maintenance assistance
• Assist with registration for seminars, conferences, Tradeshow Booth setup, etc.
• Manage and order supplies as needed for Burlington office
• Assist with sending, receiving, and distributing mail
• Set up Burlington office conference room for Client and Contractor meetings
• Serve as Hoyle Tanner Safety Committee representative
• Office event organizer (i.e. summer picnic, holiday party, tracking birthdays/ anniversaries)
• Copying, scanning, faxing, and other administrative tasks
• Assist Managers and Engineering staff with projects as needed including subconsultant agreements, format & QC/ QC specifications, DBE notifications, submittals & RFI's administration, certify payroll
• Assist with the response and tracking of project proposals and results, and with business development tracking and strategic efforts
• Participate in Hoyle Tanner Project Setup and Project Closeout teams with other company wide administrative assistants

Qualified Candidates will have:

• 0-3 years of administrative experience
• Proficiency in Outlook, Word, Excel, PowerPoint, Teams, and Adobe/ Bluebeam
• Strong oral/ written communication skills
• Attention to detail and problem-solving skills

Hoyle Tanner is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. Hoyle Tanner does not currently offer sponsorship and participates in E-Verify.

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