Immediate W2 contract position available in Birmingham, AL.
Estimated Duration: 2.5 months
Desired Qualifications:
Provide expert-level administrative support and leadership to the team, leveraging over 11 years of experience to ensure seamless operations and enhance organizational efficiency.
Independently manage calendars, schedules, and appointments for team members, optimizing time management and prioritizing critical tasks.
Lead the coordination and organization of high-profile meetings, conferences, and events, including all logistics, agendas, and follow-up actions, with meticulous attention to detail.
Prepare, edit, and review complex documents, reports, presentations, and correspondence, demonstrating an advanced level of proficiency in Microsoft Office Suite and other relevant software.
Conduct in-depth research, gather, and analyze data, and compile comprehensive reports to support strategic decision-making and planning.
Handle highly sensitive and confidential information with utmost discretion and professionalism, always maintaining a high level of confidentiality.
Oversee budget management, expense tracking, and financial reporting, ensuring accuracy and compliance with organizational policies.
Act as a primary point of contact for internal and external stakeholders, providing exceptional communication and interpersonal support.
Outstanding communication and interpersonal skills, with the ability to interact effectively with diverse stakeholders.
Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
Job Summary:
This position is part of the Finance & Corporate Planning team.
The position will be responsible for:
Providing office assistance and support to all financial coworkers in a manner that encourages and builds mutual trust, respect, and cooperation among team members
Scheduling Work and Activities - Scheduling events, meetings, programs, and activities.
Establishing and maintaining positive, collaborative relationships with each team member.
Assists leadership and Empower Unity team in aligning the department's mission and goals.
Serve as the wellness coordinator for the Financial Team.
Fostering a positive work environment - one that fosters camaraderie, encourages collaboration while providing comprehensive office and administrative support to the Financial Budgeting team of approximately 60 people.
Help create engaging employee team buildings, wellness programs focused s healthy lifestyles.
Continually assesses the needs and interests of all employees.
Create team meetings and events flyers.
Perform Administrative Activities - Performing day-to-day administrative tasks such as maintaining information files and processing paperwork.
The ideal candidate will be motivational, engaging, supportive, proactive, efficient, and capable of maintaining confidentiality while supporting the department's daily operations.
Key Responsibilities:
Providing office assistance and support including but not limited to:
Schedule meetings, process expense reports, coordinate travel arrangements, team buildings and wellness initiatives for department staff.
Coordinate logistic for employee appreciation, training, events, meetings, programs, and activities, ordering meals, beverages, supplies, etc.
Ensure audio and visual systems are set up and ready for the meetings, problem-solving,
Welcoming guests, meeting and events set-up, order meals and confirming/contacting attendees/speakers
Reserve meeting space on and off site.
Prepare meeting agendas, take minutes, and follow up on action items.
Handle incoming calls, emails, and correspondence, directing them to the appropriate team members.
Manage office supplies and ensure the department is well-equipped.
Support the team with data entry, analysis, and reporting tasks as needed.
Perform other administrative duties as assigned to support the efficient operation of the department.
Job Requirements
Education:
High School diploma is required
Associate degree is required
Bachelor's degree preferred
Experience:
Strong written, oral and motivational communication.
Proven ability to build rapport with ease and to work collaborative with team and individuals.
Organizing, planning and prioritizing work. Strong ability to work independently and within a collaborative and positive team environment.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with accounting software.
Strong organizational and time-management skills with the ability to prioritize tasks effectively.
Facilitating and coordinating team events and meeting.
Attention to detail and accuracy in work.
Ability to maintain confidentiality and handle sensitive information.
Behaviors:
Positive and open disposition
Exemplifies Our Values
Dependable - meets established deadlines, follows through on commitments
Team Focused and Supportive - solve problem in a positive and effective manner
Possesses effective listening skills
Displays a positive attitude
Effectively engages and interacts with team members