Our client is seeking an Administrative Assistant to join their team! This position is located in Renton, Washington.
Duties:
Manage executive calendaring and schedule meetings, update reference guides, and anticipate executive needs
Maintain distribution lists, oversee the department calendar, and manage all-hands meetings
Handle onboarding and offboarding processes, enter and track service tickets, and expedite access requests
Take notes, create meeting recaps, draft agendas, and prepare and disseminate meeting materials
Coordinate on-site events, book conference rooms, and arrange catering services
Manage domestic and international travel arrangements, including booking flights and hotels
Send and receive equipment such as computers and monitors, and coordinate with the Service Desk for repairs
Collect and reconcile Amex expenses in Concur
Support the finance team by processing SMA purchase orders, invoices, and contract renewals
Desired Skills/Experience:
4+ years of experience as an Administrative Assistant or Executive Assistant, including up to 3 years working directly for a manager or executive
2+ years of university or college training in English, Liberal Arts, or related subjects; or graduation from a technical program in secretarial or office support services
Proficient in Office 365 suite such as Word, PowerPoint, and Excel
Strong written and verbal communication skills
Previous experience in an IS / Data management organization