Job Description: Administrative Assistant with Business Degree and Knowledge of 401(k) and Benefit Packages
Job Title: Administrative Assistant
Department: Administration
Location: Corsicana, TX
Reports to: VP of Administration
Job Summary:
We are seeking a highly organized and detail-oriented Administrative Assistant with a strong background in business administration and understanding of 401(k) plans and benefits packages. The ideal candidate will support the VP of Administration, Executive VP, and President by assisting with day-to-day administrative tasks, handling employee inquiries related to benefits, assisting in managing benefits programs, and ensuring smooth operations within the office. This position requires excellent communication, problem-solving skills, and the ability to handle confidential information with discretion.
Key Responsibilities:
Administrative Support:
Perform general office duties such as answering phones, scheduling meetings, and managing calendars.
Organize and maintain filing systems, both physical and electronic.
Draft, proofread, and edit documents and correspondence as needed.
Coordinate and prepare materials for meetings and presentations.
Assist with data entry and updates as it pertains to the company's different benefits portals.
Benefits Coordinator:
Assist employees with questions and enrollment regarding 401(k) plans, health insurance, dental, vision, life insurance, and other benefits.
Prepare and distribute benefits materials to employees, ensuring they have current and accurate information.
Support the HR team in benefits enrollment periods and maintain accurate records.
Monitor deadlines for benefits renewals, open enrollment periods, and employee eligibility.
Work with external vendors or service providers to resolve benefits issues.
401(k) Plan Assistance:
Assist employees with the 401(k)-enrollment process and explain plan options.
Maintain up-to-date knowledge of 401(k) plan changes, tax implications, and regulations.
Support the VP of Administration and HR team in managing retirement plan compliance and documentation.
Prepare and track reports related to 401(k) contributions, enrollments, and distributions.
Employee Communication:
Communicate policy updates, reminders, and deadlines regarding benefits programs.
Assist with onboarding processes for new hires, including the introduction to benefits programs.
Ensure employee inquiries are handled in a professional, timely, and confidential manner.
Payroll Support:
Assist in the preparation of payroll reports as required.
Coordinate with payroll department to ensure that benefits and 401(k) deductions are processed correctly.
Maintain specific employee records in accordance with company policies and legal requirements.
Other Duties:
Assist with the development and implementation of internal policies and procedures related to benefits packages.
Collaborate with team members and other departments to ensure administrative tasks are completed accurately and efficiently.
Some travel may be expected for conferences or training.
Qualifications:
Education:
Must hold a minimum of a bachelor's degree in business administration, economics, finance, or similar business-related field.
Experience:
At least 2-3 years of experience in an administrative role, preferably with a focus on business administration or benefits administration.
Knowledge & Skills:
Knowledge of 401(k) plans, benefits packages, and related legal compliance.
Understanding of benefits terminology, including health, dental, vision, life insurance, and retirement plans.
Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
Strong organizational and multitasking skills.
Exceptional attention to detail and ability to maintain confidentiality.
Excellent written and verbal communication skills.
Strong problem-solving abilities and customer service skills.
Certifications (Optional but Preferred):
Knowledge or certification in benefits administration or 401(k) plan management is a plus.
Work Environment:
Full-time, in-office position (8:00 AM - 5:00 PM)
Ability to handle sensitive information and maintain confidentiality.
Collaborative, fast-paced office environment with opportunities for professional growth.
Salary:
$55,000 - $70,000 (Experience and Qualification Based)