CBIZ is assisting a client in the search for a Firm Administrator. This role is pivotal in overseeing recruitment, employee benefits, compliance, and operational efficiency. Position is hybrid with 2-3 days per week in the office
Key Responsibilities:
Oversee full cycle recruitment, hiring, onboarding, and recruitment committee activities.
Manage employee benefits, retirement plans, payroll, and compensation processes.
Partner with firm leadership to oversee performance reviews, facilitate disciplinary conversations, and implement performance improvement plans.
Promote a positive and inclusive firm culture through active engagement with team members.
Oversee learning management, training, and the firm mentorship program.
Ensure compliance with all legal and regulatory requirements and update internal materials accordingly.
Develop, implement, and document internal and external HR best practices, policies, and procedures.
Oversee social and employee appreciation committee activities, including planning firm functions, team-building activities, and gifts.
Coordinate with Marketing on firm submissions/nominations related to firm culture and employee experience.
Champion the firm's behavioral assessment software for employee lifecycle decisions and educate the team on its uses.
Operations:
Oversee suite maintenance, security, and vendor relationships.
Lead risk management processes related to firm operations, including insurance renewals and risk management policies and procedures.
Collaborate with the Operations Manager to maintain an effective Operations and Legal support team.
Facilitate the firm's Objectives and Key Results (OKRs) initiative, coordinating with department heads, tracking progress, and setting company goals.
Engage in strategic planning and goal-setting with team leadership.
Monitor KPIs for respective departments and prepare reports for managing partners.
Coordinate scheduling and agenda creation for all partner and Executive Committee meetings and retreats.
Work with the Executive Committee to facilitate annual firm committee assignments.
Undertake other responsibilities and projects as assigned.
Qualifications:
Professional services experience is a MUST.
Superior verbal and written communication, interpersonal, organizational, attention to detail, analytical, decision-making, problem-solving, managerial, and diplomacy skills.
Ability to work independently and as a team member.
Ability to manage changing priorities, multitask, meet deadlines, and oversee concurrent projects in a fast-paced office environment.
Ability to develop and supervise a team.
Thorough knowledge of Windows, Adobe Acrobat, Microsoft Office (Word, Excel, Teams, Outlook), and document management applications.
Experience with HRIS and payroll systems required.
Experience with Asana or similar task management systems preferred.
Strong understanding of employment laws and regulations.
Excellent conflict resolution and negotiation skills.
Proven track record in developing programs to enhance employee engagement and retention.
Proven ability to develop and implement strategic plans aligned with organizational goals.
Education and Experience:
Bachelor's degree required.
Professional services or law firm experience strongly preferred.
At least 5-7 years of experience in a leadership role with multiple direct reports.
Salary Range: $175,000 - $250,000 annual, depending on experience, plus discretionary bonus
CBIZ is an Equal Opportunity Employer.
CBIZ does not discriminate on the basis of race, ancestry, national origin, color, religion, sex, gender identity, age, marital status, sexual orientation, disability, veteran status, or any other protected classification under the law.