Our client, a leading multinational performance marketing firm, is looking for an Executive Assistant to support their Chief Revenue Officer and other senior leadership.
Key Expectations:
Work onsite at the Orange County office 2-3 days per week, with remote work on other days.
Visit the Los Angeles office approximately every two weeks.
Be available for domestic and international travel if required.
Primary Responsibilities:
Executive Support
Assist senior leaders by managing calendars, scheduling meetings, and coordinating priorities.
Organize internal meetings and attend key sessions to record notes and action items.
Plan and execute team events, including offsites and leadership summits.
Handle travel arrangements, including booking flights, transportation, and accommodations.
Prepare and submit expense reports; maintain confidential records.
Identify opportunities to improve workflows and streamline operations.
Set up meeting spaces and video conferencing equipment as needed.
Coordinate meal arrangements and support ad hoc administrative tasks.
Office & Logistics Support
Act as a point of contact for office operations in Orange County and Los Angeles.
Partner with office teams to ensure supplies, shipments, and access requests are handled promptly.
Provide onsite support for visiting leadership, including handling urgent requests and facilitating smooth operations.
Desired Qualifications:
5+ years of experience providing administrative support to senior executives.
Proven experience managing office logistics and planning events.
Strong communication skills with the ability to collaborate across all levels of an organization.
Highly organized and capable of juggling multiple priorities.
Proactive, resourceful, and adaptable to changing needs.
Proficiency with Google Workspace (Gmail, Calendar, Docs, Sheets).
Trusted to handle confidential information with professionalism and discretion.
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